Administrative Coordinator, Sector Services

2 weeks ago

Vancouver, Canada Psea Full time

Print

April 10th, 2024

PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting full-time position will provide you with: 

  • The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.
  • A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
  • An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting. 
About the Post-Secondary Employers’ Association (PSEA)

PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services. 

The Opportunity 

Reporting to the Executive Director, Legal & Sector Services, the Administrative Coordinator, Sector Services provides senior administrative and coordinating support to PSEA’s learning and development, labour relations and legal teams. The successful candidate will be a professional, resourceful, highly organized, detail-oriented and self-motivated professional who is quick to learn new systems and technologies. While the role is varied, some of the key areas you will support are as follows:

SECTOR SERVICES
  • Provides administrative and coordinating support on complex labour relations and legal matters and to PSEA’s learning and development program, including:
  •  preparing and organizing communications, reports, spreadsheets, flow charts and graphics;
  • coordinating events and meetings, including registration, agendas, room booking and arrangements, catering and taking minutes;
  • conducting research; and
  • organizing and maintaining legal files, communications and tracking systems.
  • Maintains PSEA’s Learning and Development site and processes, and provides logistical and technical support to virtual and in person learning programs and events.
  • Provides membership support, including proactively maintaining contact information and administering orientation processes and access to PSEA’s member resources.
  • Supports complex administrative projects, including the development and maintenance of an effective records management system.
OFFICE ADMINISTRATION
  • Supports PSEA’s bargaining, legal and learning and development teams as needed with travel bookings and expense claims.
  • Supports the Manager of Finance & Administration as needed and provides back-up as required.
Supports the Manager, Finance & Administration with the following:
  • AGM and Board meeting logistics, including guest room reservations, catering, and audio visual.
  • General office administration activities, including organizing and maintaining supplies, processing mail, correspondence, invoices and expense claims and liaising with IT, building services, and other service providers.
  • Onboarding of new staff, including arranging building access, equipment, and parking.
  • Maintains, drafts and updates office procedures and manuals as required.
Candidate Profile

This is a fantastic role for a resourceful and self-motivated individual, who thrives in a collaborative yet autonomous environment. The ideal candidate will have the following: 

  • A relevant degree or diploma from an accredited institution.
  • Demonstrated experience providing administrative and/or coordinating support in a fast-paced environment. Prior experience in a human resources, post-secondary or legal workplace is an asset.
  • Advanced knowledge of Microsoft Office Suite and videoconferencing software, and the ability to quickly learn, understand and train others on new software and technologies.
  • Exceptional communication skills, both verbal and written.
  • Excellent time and project management skills, including an ability to juggle multiple projects and responsibilities, organize workload and set priorities.
  • Demonstrated experience organizing and supporting events, including event registration and logistics. 
  • Demonstrated ability to prepare publication-ready documents and maintain a records management system and/or databases.
  • Effective interpersonal skills, a good sense of humour, and an ability to work with a wide range of individuals both internally and externally.
  • Ability to work as both part of a team and independently with minimal supervision.
  • Ability to exercise considerable judgement, tact, confidentiality and discretion.
  • Prior experience with an online content, client management and/or learning management system is an asset.


Salary range: $65,054 to $81,318 per year depending on experience

How to apply

VineHR is supporting PSEA with the recruitment for this position. Qualified individuals are invited to apply to anna.hewett@vinehr.ca . 

We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.
 

Based on Vancouver’s North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized recruitment services. With several years in the industry and a customized approached, our vision is to build long-lasting relationships with organizations to become their true "extended" people and culture ambassador. 

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