Administrative Coordinator
2 weeks ago
**Type of position**: Regular
Your future role on our team
We are currently seeking a Senior Administrative Assistant. Your role will consist of aiding Project Managers and Project Leaders in the Project Execution Department. You will be expected to carry out administrative tasks as well as support project organization and logistics.
With us, you’ll get the opportunity to...
Provide support for project management and organization.
Based on each mandate, establish benchmarks for content, scheduling, and deliverables by package.
Gather and update project data during project execution.
Organize and analyze preliminary project reports. You will then present these suggestions to Project Leaders for their review and approval.
Serve as the administrative liaison between Project Managers/Leaders and the billing team.
Coordinate test equipment including logistics, calibration, and inventory.
Manage safety training database.
Assist in the maintenance and updating of technical documents.
Revise documents, such as specifications, plans, reports and proposals.
Format various documents.
Gather and complete the information necessary to prepare documents for various projects.
Occasionally collaborate in office administration and carry out the following tasks:
Answer general telephone calls.
Receive employee requests and, where necessary, refer employees to the appropriate resource.
Organize meetings.
Make travel reservations, where necessary.
Occasionally replace the receptionist.
Do your qualities and values match our corporate culture?
Results-driven
Thirst to learn and excel
Willingness to work together while having fun
Constantly seeking sustainable and agile solutions
Ability to see beyond established standards
Rigour and ethical
Overview of certifications and job requirements
High school diploma or higher certification.
3 to 5 years of relevant experience
Able to quickly analyze project progress curves, budget and schedule variances, etc.
Proficiency in English, both spoken and written
Excellent knowledge of Microsoft Office, Excel in particular
**Asset**: Knowledge of Primavera and Dynamics AX (ERP)
At BBA, you get many benefits
A vibrant social club with something for everyone
Access to many experts and coaching
A collaborative team that shares its ideas and knowledge
**Opportunity for site work**: an amazing career accelerator
Custom training and development plans
Flexible schedule that combines office presence and telecommuting
About BBA
For over 40 years, we’ve been pushing the boundaries of engineering to serve our clients in the Energy and Natural Resources sector. At BBA, we develop innovative, flexible and sustainable solutions, from strategy to execution.
BBA is one of Canada’s leading private consulting engineering firms, focused on practice (PCB), with a network of 15 offices. Our teams work closely to deliver projects that shape tomorrow’s industry at the local, national and international levels.
Our people’s passion and excellence make BBA a Canada’s Best Employer and one of Canada’s Best Managed Companies.
We have unique talents, and we’re committed to providing a workplace where you can be yourself. Job postings are written in gender-neutral language.
Learn more about us by visiting our LinkedIn page and join the networks of our talent attraction specialists to speak with them directly.
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