Finance and Office Coordinator

3 weeks ago

Ottawa, Canada Trellis Full time

Join to apply for the Finance and Office Coordinator role at TrellisTrellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams. Trellis has been listed as one of the top 10 fastest-growing companies in Ottawa by the Ottawa Business Journal in the last two years.About the RoleTrellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics. You will work closely with multiple team leads across Finance, HR, Marketing and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.Key ResponsibilitiesFinance & RevOps SupportManage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and QuickbooksSupport expense reporting through Float (monitor funds, receipts collection)Collect contractor invoices monthly and ensure paymentApprove and reconcile Hubspot deals, Stripe charges, and cancellationsLiase with our external bookkeeper to support month-end close proceduresGrow into managing full-cycle AP, AR, and payroll functions over timeOffice & Facilities ManagementMaintain cleanliness and organization of the kitchen, meeting rooms, and office spacesRestock fridge/snacks (monthly Costco orders & inventory tracking)Water plants weekly and monthly (as scheduled)Manage office supplies and swag inventoryCoordinate booth shipments and logistics for trade showsOrganize internal events (Trellis Day, Christmas Week, team lunches, etc.)HR & Onboarding SupportPost jobs on BambooHRPrepare offer letters, coordinate onboarding (accounts, equipment, access)Manage employee offboarding (termination letters, access removal)Assemble and ship welcome boxes for new hiresIT & Equipment AdminMaintain inventory and readiness of devicesTravel & Booking CoordinationBook flights/hotels for staff attending trade shows or visiting OttawaCoordinate with the Marketing team on travel needsManage Uber for Business account setupQualifications3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support roleHighly organized and self-driven, with strong multitasking skillsComfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and FloatA collaborative and positive attitude — ready to pitch in wherever neededMust be able to work on-site daily in our Ottawa officePost-Secondary DiplomaStrong knowledge of office procedures and practicesResourceful and flexibleStrong English communication skills and organizational skillsAbility to schedule multiple duties/projects and manage stressful situationsFast learner with the ability to work unsupervised, including an evident work ethicDesire to contribute to a team environmentSeniority levelMid-Senior levelEmployment typeContractJob functionAdministrativeIndustriesSoftware DevelopmentWe’re opening opportunities for interested candidates. Apply to join Trellis and contribute to our growing team in Ottawa, Ontario, Canada. #J-18808-Ljbffr

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