Finance and Administration Coordinator

Join Our Team at the Rideau-Rockcliffe Community Resource Centre
**We are currently seeking to hire for the following position**:

- JOB TITLE
- Finance and Administration Coordinator
- EMPLOYMENT STATUS
- 35 hours weekly - permanent.
- STARTING DATE
- Immediately
- LOCATION
- Rideau Community Hub (815 St. Laurent Blvd., Ottawa)
- SUPERVISOR
- Finance and Administration Manager
- Salary Range
- $24.20 - $28.61 per hour, depending on qualifications
- group health benefits (including family coverage)

**ABOUT US**:
Our diverse team of employees, supported by a strong core of volunteers and our Board of Directors develops, implements, and executes our wide range of programs and services within our ward and beyond. Recognized for its innovative and dynamic leadership, the RRCRC helps its community thrive towards a promising future, transforming our community in the years to come.
**THE ROLE**:
The Finance and Administration Coordinator plays a critical role in advancing the mission of the RRCRC, a growing and ambitious charitable organization, committed to supporting individuals and families in need. As a trusted pillar of the community, RRCRC provides essential services and programs that empower the most vulnerable, fostering resilience, inclusion, and hope.
In this role, you’ll have the opportunity to work at the heart of a community organization, directly supporting programs that create meaningful, positive change in people’s lives. You will be instrumental in sustaining and enhancing our work, ensuring that no one in our community is left behind.
Join our compassionate and dedicated team and help us build a stronger, more inclusive community—one that thrives on mutual support, collaboration, and care. Together, we can make a lasting difference.
**FUNCTIONS AND DUTIES**:
Under the supervision of the Program Pillar Lead, the Coordinator performs a wide range of duties including the following:
Office Administration and IT Support
- Manage office supplies, coordinate building maintenance, and negotiate cost-effective vendor agreements.
- Maintain and facilitate space usage agreements with on-site partners.
- Oversee IT systems and provide basic technical support to staff, including troubleshooting and liaising with external IT service providers.
- Support the setting up of hardware, software, and access for new employees during onboarding.

Financial Management and Bookkeeping
- Support with accounts payable and receivable, ensuring accurate financial records using Sage 50.
- Prepare monthly bank reconciliations and assist in budget development and financial analysis.
- Monitor and document financial aspects of grants, donations, and other funding sources.
- Support to ensure compliance with Canadian tax regulations and support annual audits.

HR Support
- Develop onboarding materials and assist with new hire orientations.
- Support the onboarding of new hire from an administration point of view, including setup of hardware and software for new employees.
- Maintain accurate documentation of HR policies and provide support for administrative HR tasks.

Volunteer Coordination
- Recruit, train, and schedule volunteers in collaboration with program managers.
- Maintain an up-to-date volunteer database and serve as the primary contact for volunteer inquiries.
- Plan and execute volunteer appreciation events to foster engagement and retention.

Board of Directors Administration
- Support the coordination of board meetings and the Annual General Meeting, including preparing meeting materials.
- Record and transcribe meeting minutes and maintain governance documentation.
- Assist with the development of the Annual Report and related governance tasks.

Office Administration
- Manage office supplies, negotiate vendor agreements, and coordinate building maintenance.
- Maintain organized filing systems (both physical and digital) and facilitate space usage agreements with on-site partners.

Additional Duties
- Adapt to changing needs and contribute to the overall success of the team and organization, including other tasks or responsibilities assigned by the supervisor to support the organization's goals and operations.

**REQUIREMENTS**:
QUALIFICATIONS
- Educational Background. A degree or diploma in Business Administration, Accounting, Finance, or a related field.
- Relevant Work Experience. At least 2-3 years of experience in an administrative or coordination role, preferably in a nonprofit or community-focused organization.
- Financial Management Experience. Hands-on experience with accounting software (Sage 50 or similar) and basic financial reporting and bookkeeping.
- Volunteer Coordination and HR Support. Experience in recruiting, training, and managing volunteers, as well as providing HR support in a nonprofit environment.
- IT Proficiency. Strong knowledge of IT systems, digital tools, and basic technical troubleshooting.
- Bilingual Communication. Ability to communicate effectively, both verbally and in wr