Accounting & Accounts Receivable Assistant
6 days ago
About Nova Psychology
Nova Psychology is a premier psychology clinic committed to delivering exceptional mental health services in a supportive and professional environment. We are growing and looking to hire an experienced Accounts Receivable and Payroll Specialist to join our administrative team. This individual will play a key role in ensuring the accurate management of our clinic’s billing, financial reconciliations, and payroll functions.
Job Summary
The Accounts Receivable and Payroll Specialist is responsible for overseeing the billing and payment processes for our clinic, managing all aspects of accounts receivable, payroll processing, and ensuring financial reconciliations are completed accurately and on time. The ideal candidate will have at least five years of experience in accounting or finance, with a strong background in handling accounts receivable, payroll administration, and financial reporting.
Key Responsibilities
Accounts Receivable Management:
- Oversee and manage the clinic’s billing system, ensuring accurate invoicing and payment posting
- Monitor and track outstanding payments, follow up on overdue accounts, and ensure timely collections
- Reconcile payments with client records, resolving any discrepancies quickly and efficiently
- Process refunds, adjustments, and write-offs as necessary
- Maintain accurate and up-to-date client account records, ensuring financial transactions are properly documented
Payroll Administration:
- Review and process biweekly payroll, ensuring all hours worked and employee compensation are accurate
- Ensure timely and accurate payment of salaries and processing of employee deductions, benefits, and tax withholdings
- Ensure compliance with tax regulations and company policies in all payroll activities
Financial Reconciliations:
- Conduct monthly reconciliations of accounts receivable, bank accounts, and other financial transactions
- Assist in preparing monthly financial reports for clinic management, highlighting key financial information
- Analyze payment trends and provide insights to management regarding cash flow and revenue collection
Communication & Client Interaction:
- Act as a point of contact for clients with billing inquiries, resolving issues or concerns in a professional and timely manner
- Collaborate with the clinical and administrative teams to ensure billing accuracy and smooth communication with clients
- Provide regular updates to clinic management regarding outstanding payments and financial status
Additional Duties:
- Assist with year-end financial reporting, audits, and other regulatory compliance activities
- Ensure adherence to internal financial controls, policies, and confidentiality standards
- Perform any other related administrative and accounting tasks as required
Qualifications
- Minimum of 5 years of experience in accounts receivable, payroll, or a similar accounting role, ideally within the healthcare or service industry
- Strong understanding of accounting principles and practices, with excellent attention to detail and accuracy
- Proficiency in accounting software (e.g., QuickBooks, Xero, or similar) and Microsoft Office Suite (especially Excel)
- Solid knowledge of payroll processing, tax regulations, and employee benefit administration
- Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills, with a client-oriented approach
- Ability to handle sensitive financial information with discretion and professionalism
- Knowledge of healthcare billing procedures and insurance claims is a plus
Benefits
- Competitive salary based on experience
- Health benefits package (if applicable)
- A positive and collaborative team environment
- Opportunities for professional development and growth within the organization
APPLICATION CLOSING
The posting will remain open until the role is filled. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.
Job Type: Part-time
Pay: From $17.00 per hour
Schedule:
- Monday to Friday
- Weekends as needed
Experience:
- Accounting: 1 year (required)
- Accounts receivable: 1 year (required)
Work Location: In person
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