Accounts Receivable Clerk

1 month ago

Edmonton, Canada Nova Psychology Full time

**About Nova Psychology**
Nova Psychology is a premier psychology clinic committed to delivering exceptional mental health services in a supportive and professional environment. We are growing and looking to hire an experienced Accounts Receivable and Payroll Specialist to join our administrative team. This individual will play a key role in ensuring the accurate management of our clinic’s billing, financial reconciliations, and payroll functions.

**Job Summary**

**Key Responsibilities**

**Accounts Receivable Management**:

- Oversee and manage the clinic’s billing system, ensuring accurate invoicing and payment posting
- Monitor and track outstanding payments, follow up on overdue accounts, and ensure timely collections
- Reconcile payments with client records, resolving any discrepancies quickly and efficiently
- Process refunds, adjustments, and write-offs as necessary
- Maintain accurate and up-to-date client account records, ensuring financial transactions are properly documented

**Payroll Administration**:

- Review and process biweekly payroll, ensuring all hours worked and employee compensation are accurate
- Ensure timely and accurate payment of salaries and processing of employee deductions, benefits, and tax withholdings
- Ensure compliance with tax regulations and company policies in all payroll activities

**Financial Reconciliations**:

- Conduct monthly reconciliations of accounts receivable, bank accounts, and other financial transactions
- Assist in preparing monthly financial reports for clinic management, highlighting key financial information
- Analyze payment trends and provide insights to management regarding cash flow and revenue collection

**Communication & Client Interaction**:

- Act as a point of contact for clients with billing inquiries, resolving issues or concerns in a professional and timely manner
- Collaborate with the clinical and administrative teams to ensure billing accuracy and smooth communication with clients
- Provide regular updates to clinic management regarding outstanding payments and financial status

**Additional Duties**:

- Assist with year-end financial reporting, audits, and other regulatory compliance activities
- Ensure adherence to internal financial controls, policies, and confidentiality standards
- Perform any other related administrative and accounting tasks as required

**Qualifications**
- Minimum of 5 years of experience in accounts receivable, payroll, or a similar accounting role, ideally within the healthcare or service industry
- Strong understanding of accounting principles and practices, with excellent attention to detail and accuracy
- Proficiency in accounting software (e.g., QuickBooks, Xero, or similar) and Microsoft Office Suite (especially Excel)
- Solid knowledge of payroll processing, tax regulations, and employee benefit administration
- Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills, with a client-oriented approach
- Ability to handle sensitive financial information with discretion and professionalism
- Knowledge of healthcare billing procedures and insurance claims is a plus

**Benefits**
- Competitive salary based on experience
- Health benefits package (if applicable)
- A positive and collaborative team environment
- Opportunities for professional development and growth within the organization

APPLICATION CLOSING

**Job Type**: Part-time

Pay: From $17.00 per hour

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Accounting: 1 year (required)
- Accounts receivable: 1 year (required)

Work Location: In person

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