HR/Office Manager

3 weeks ago

Grande Prairie, Canada Park Place Seniors Living Full time
DEPARTMENT: Administration
JOB TITLE: Human Resource/Office Manager
REPORTS TO: Site Leader

JOB SUMMARY: This position is responsible for the overall management of the administration office, Human Resources functions, payroll, WCB, benefits program, ensuring personnel files are accurately maintained, supporting employee moral initiatives, assists with the recruitment process for the Department Heads, To greet and build relationships with residents and staff.

TYPICAL DUTIES AND RESPONSIBILITIES:

1. Office Manager
Managing the day to day office operations
Greeting and building relationships with Residents and Employees

2. Human Resources Admin
Update and maintain employee personnel files
Track, order and stock forms
Archive old files and reports for all payroll and benefits information
Issue letter of employment, portability letter and any other payroll/employment/benefits related correspondence when requested by employees
Responsible for Petty Cash account
Responsible for the coordination and editing of the quarterly staff newsletter
Track probation hours and advise department heads when the employee is getting close to passing. Send out probation reached letters to eligible employees
Working in compliance with the collective agreement in place set out by the Union

3. Recruitment Process:
Postings internal and external
Responsible for collecting resumes and screening applicants
Set up interviews for department heads
Ensure appropriate interview questions are available
Participate in interview process to support department heads
Follow up accordingly with telephone calls for all interview candidates
Offer to candidates
Offer letters
Set up schedule for new employee
Ensure all employee documents are completed and appropriately distributed

4.Benefits
Enroll new plan members who are eligible for benefits or group RRSP
Maintain existing employees
Contact for group Source (employee benefit program)
Contact for Great West Life (group RRSP)

5.WCB
Responsible for receiving and advising appropriate individuals of any and all WCB claims
Maintain records on each WCB claim
Ensure all documents are filed in a timely and appropriate manner
Support modified work program

6.Payroll
Familiar with PGI software
Ability to support department heads with PGI requests
Maintain and ensure that all master schedules and shift codes are correct with position numbers and names
Liaison and support for department heads between corporate payroll and PGI
Review PGI submissions before sending to corporate payroll
Submit to Payroll any employee changes (classification, FTE, resignation, termination, hire)
Any other duties as assigned

7.Communication Expectations for Leadership Roles:
Escalate information to Administrator/ Director of Care:
o Family complaints
o Staff concerns brought forward by staff
o Staff concerns brought forward by others
o Staff concerns observed
o Anything out of the day to day routine
General Communication Protocol
o All financial considerations will require communication with Administrator or designate in absence
o Any changes to programs or operations within your department are to be shared with the Leadership Team
o Follow up communication – ensure that all follow up is communicated to appropriate individuals

8. HEALTH AND SAFETY RESPONSIBILITIES:
Are responsible to read, understand and comply with company's Health & Safely program
All staff to be aware of safely policy
Promote Health and Safety awareness
Cooperate with employer through involvement in all aspect of the Health and Safety program
Use safe work procedures
Responsible to take every reasonable precaution to protect the Safety of themselves, other workers in their area and the public
Report near miss, injury equipment damage accident to their supervisor immediately and complete required reports
Report unsafe work conditions
Report unsafe acts
Make safety suggestions
Set a good example

QUALIFICATIONS AND EXPERIENCE:
5 or more years of HR experience
2 or more years of Management experience
be able to read, write legibly and speak English clearly
good computer skills and clerical skills are required
demonstrate good organizational skills, efficient work habits, and excellent social skills
high level of attention to detail #J-18808-Ljbffr

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