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HR/Office Manager

4 months ago

Grande Prairie, Canada Park Place Seniors Living, Inc. Full time

DEPARTMENT: Administration

JOB TITLE: Human Resource/Office Manager

REPORTS TO: Site Leader

JOB SUMMARY: This position is responsible for the overall management of the administration office, Human Resources functions, payroll, WCB, benefits program, ensuring personnel files are accurately maintained, supporting employee moral initiatives, assists with the recruitment process for the Department Heads, To greet and build relationships with residents and staff.

TYPICAL DUTIES AND RESPONSIBILITIES:

  • Office Manager

Managing the day to day office operations

Greeting and building relationships with Residents and Employees

  • Human Resources Admin

Update and maintain employee personnel files

Track, order and stock forms

Archive old files and reports for all payroll and benefits information

Issue letter of employment, portability letter and any other payroll/employment/benefits related correspondence when requested by employees

Responsible for Petty Cash account

Responsible for the coordination and editing of the quarterly staff newsletter

Track probation hours and advise department heads when the employee is getting close to passing. Send out probation reached letters to eligible employees

Working in compliance with the collective agreement in place set out by the Union

  • Recruitment Process:

Postings internal and external

Responsible for collecting resumes and screening applicants

Set up interviews for department heads

Ensure appropriate interview questions are available

Participate in interview process to support department heads

Follow up accordingly with telephone calls for all interview candidates

Offer to candidates

Offer letters

Set up schedule for new employee

Ensure all employee documents are completed and appropriately distributed

  • Benefits

Enroll new plan members who are eligible for benefits or group RRSP

Maintain existing employees

Contact for group Source (employee benefit program)

Contact for Great West Life (group RRSP)

  • WCB

Responsible for receiving and advising appropriate individuals of any and all WCB claims

Maintain records on each WCB claim

Ensure all documents are filed in a timely and appropriate manner

Support modified work program

  • Payroll

Familiar with PGI software

Ability to support department heads with PGI requests

Maintain and ensure that all master schedules and shift codes are correct with position numbers and names

Liaison and support for department heads between corporate payroll and PGI

Review PGI submissions before sending to corporate payroll

Submit to Payroll any employee changes (classification, FTE, resignation, termination, hire)

Any other duties as assigned

  • Communication Expectations for Leadership Roles:

Escalate information to Administrator/ Director of Care:

  • Family complaints
  • Staff concerns brought forward by staff
  • Staff concerns brought forward by others
  • Staff concerns observed
  • Anything out of the day to day routine

General Communication Protocol

  • All financial considerations will require communication with Administrator or designate in absence
  • Any changes to programs or operations within your department are to be shared with the Leadership Team
  • Follow up communication – ensure that all follow up is communicated to appropriate individuals
  • HEALTH AND SAFETY RESPONSIBILITIES:

Are responsible to read, understand and comply with company's Health & Safely program

All staff to be aware of safely policy

Promote Health and Safety awareness

Cooperate with employer through involvement in all aspect of the Health and Safety program

Use safe work procedures

Responsible to take every reasonable precaution to protect the Safety of themselves, other workers in their area and the public

Report near miss, injury equipment damage accident to their supervisor immediately and complete required reports

Report unsafe work conditions

Report unsafe acts

Make safety suggestions

Set a good example

QUALIFICATIONS AND EXPERIENCE:

5 or more years of HR experience

2 or more years of Management experience

be able to read, write legibly and speak English clearly

Good Computer Skills And Clerical Skills Are Required

demonstrate good organizational skills, efficient work habits, and excellent social skills

high level of attention to detail

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kj1VK8a7kQ Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Internet Publishing

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