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Facilities Coordinator
3 months ago
In Our Newly Renovated Building
CPA Ontario is currently in search of a Facilities Coordinator who will be responsible for incoming and outgoing shipments of packages, parcels and mail while maintaining accurate records of incoming and outgoing shipments. In this role you will ensure smooth operation of the loading dock and communicate with suppliers and internal departments regarding shipping and receiving at our Bloor Street location. In this role you will work with our existing team to support the facilities and overall health and safety in our building.
What You'll Be Doing:
Accepting and documenting packages and deliveries made to the facility, arranging deliveries with carriers, maintaining accurate records of incoming and outgoing shipments and overseeing loading dock operations.
Operating pallet jacks and unloading large shipments from trucks and ensure proper storage of items that are received as well as accuracy of shipments. Identifying and resolving shipping or receiving discrepancies as they arise.
Fulfilling mailroom services including preparing items for shipping, sorting and delivering incoming mail and deliveries as well as packaging, labelling and sending outgoing mail. Reporting and addressing any issues with mail services as they arise.
Supporting internal teams and staff by completing requests for files or records stored on-site or off-site and preparing labels for delivery and pick up of exam materials within Ontario.
Completing administrative duties such as maintaining inventory, ordering materials and supplies, and performing back up duties to the facility team.
Who You Are:
A high school or post-secondary graduate with at least 1 year experience in a warehouse or shipping environment. Experience in a mailroom is preferred.
Able to operate warehouse equipment including dollies, pump trucks and pallet jacks.
Comfortable using hand tools, performing heavy lifting and manual labour. Able to unload shipments from trucks and lift boxes of 20-50 pounds when required.
An excellent communicator with a service-oriented mindset and the ability to interact with company employees at all levels and interact with courier and postal companies, building contractors, vendors and more. Comfortable escalating issues in a sensitive and professional manner when required.
Well organized and detail-oriented with the ability to accurately complete shipping documentation, ensure proper record-keeping and coordination with carriers to schedule pickup and delivery of shipments in order to manage loading dock operation with ease.
Knowledgeable in Microsoft Office including Word, Excel, Outlook and Teams and able to learn new tools. Data entry experience is an asset.
Able to prioritize, multi-task and work well in a fast paced environment.
Self-motivated and able to act on own initiative with independent work, while also collaborating within a team environment. Willing to be cross-trained and serve as a backup for other members of the facilities team.
Committed to a safe work environment. Standard First Aid & CPR/AED Certification is an asset.
Currently holding a valid driver's license and able to travel within the Toronto area as required.
Flexible and available to work overtime beyond regular hours when required, including weekends.
What We Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what's next to unlock the full potential of you and us together.
Flexible work environments. As part of our Hybrid work culture, we provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. We recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession and enable CPAs to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we're committed to your well-being.
Who We Are:
We protect the public. We advance the profession. We enable CPAs to lead business and society forward. We ensure that our over 103,000 members and over 18,000 students meet the highest standards of integrity and expertise. We help them stay ahead of global market trends and abreast of regulatory change. CPAs represent a globally recognized, premium designation. Our Chartered Professional Accountants are valued by organizations in all industries for their financial expertise, strategic thinking, management skills and leadership. We believe that success happens when both business and society benefit. For information on the profession visit: cpaontario.ca
We Appreciate Your Interest In CPA Ontario And This Position:
At CPA Ontario, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you. We encourage you to set up CPA Ontario job alerts for positions that align to your experience and career goals.
CPA Ontario is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require a disability-related accommodation to participate in the recruitment process, please email with "Accommodation Required" in the subject line to provide your contact information. A member of the Recruitment team will contact you within 48 hours.
