Facilities Coordinator

2 months ago

Toronto, Canada Canadian Film Centre Full time

Date: October 7, 2024

**Job Title: Facilities Coordinator**

Type: Permanent

Start Date: ASAP

Reports to: Director, Programs Administration and Facilities

Compensation: $45,000 - $55,000

Hours of Work: Monday through Thursday (34 hours per week with flexible start times)

Application Deadline: October 30, 2024

Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue

**About the CFC**:
**Job Summary**:
This is a hands-on role with some administrative duties and lots of variety. You will be a crucial team member maintaining our spectacular Heritage estate located on Bayview Avenue. In addition to the specific duties outlined below, this role is responsible for the overall performance of the facilities.

This is a hands-on role with coordinating responsibilities. You will be a crucial team member maintaining our spectacular Heritage estate located on Bayview Avenue.

Building Maintenance
- Conducting the regular inspection of building interiors and exteriors (structural elements including: walls, floors, windows, roof, foundations, etc.); scheduling repairs as required
- Identifying and prioritizing maintenance requirements
- Effective management of external contractors and inspections (HVAC, plumbing, electrical, groundskeeping, exterminators, etc.); scheduling repairs as required
- Ensure the effective operation, maintenance and storage of tools
- Sourcing and managing upgrades and improvements of the facilities
- Undertaking and completing minor building repairs; including but not limited to: dry wall repair/patching, carpentry, hardware replacement; painting; lightbulb, switch and receptacle face plate replacement; hanging pictures; and plumbing
- Effective cost control, ensuring appropriate discounts are obtained

Facilities Administration
- Sourcing and purchasing maintenance tools, materials and gardening supplies
- Coordinating facilities service contracts, including snow removal, lawn care, pest control, waste disposal and janitorial services, etc.; ensuring quality service is delivered
- Obtaining quotes for service contracts and rates are negotiated
- Maintaining good relationships with key suppliers
- Backup for key fob issuance
- First person on call for security and building emergencies

Grounds
- Ensuring hazardous conditions are identified and corrected
- Ensuring grounds are clean and litter-free

Health and Safety
- Member of the Health & Safety Committee, look for and communicate health and safety concerns to the Director of Programs Administration & Facilities
- Ensuring compliance with fire and health and safety codes
- Ensuring dangerous materials are identified and properly stored or disposed of.
- Scheduling annual fire alarm system inspections, including fire hydrant, and ensuring recommendations are followed
- Updating the Fire Safety Plan as required and submitting it for approval as needed
- Conducting monthly fire extinguisher and workplace health and safety inspections and ensuring deficiencies are reported and corrected
- Obtaining and maintaining your Health and Safety certification

Other
- Working with the Creative Impact team to support internal/external logistics for events and location rentals
- Working with the Operations and Programs staff to support office and meeting room setups
- Maintaining good relationships with CFC staff and responding to requests and inquiries promptly and courteously (within 24 hours)
- Providing backup for the Maintenance Assistant during absences
- Actively participating in department and staff meetings
- Special projects and other duties commensurate with the responsibilities and duties outlined above

Qualifications/Requirements:

- 2 - 3 years of experience in building and preventative facilities maintenance
- Knowledge of building mechanical/electrical equipment, building automation, HVAC, electrical or plumbing systems
- Knowledge of Occupational Health and Safety Act, Ministry of Environmental Regulations, Ontario Building Code and Ontario Fire Code
- Ability to work independently with mínimal supervision, demonstrating initiative and problem-solving skills
- Strong written and verbal communication skills
- Experience with hand tools and power tools
- Ability to lift and move up to 50lbs

**What We Offer**:

- Compressed 34-hour work week over 4 days
- Cell phone & internet allowance
- Dental and Health benefits after 6 months of service
- RRSP Matching Plan after 2 years of service
- A diverse and inclusive workplace
- Paid winter closure (2 weeks)
- A beautiful eight-acre estate in the city to call your workplace
- The opportunity to work with up-and-coming film and tv industry professionals

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