Project Administrator

4 weeks ago

Ottawa, Canada Accoravillage Full time

The Project Administrator is responsible for the comprehensive administration of a diverse range of projects, ranging from small-scale initiatives to large, ongoing activities within the organization. This role extends beyond traditional project administration and includes construction administration, fleet administration, vendor coordination, operational software administration and general project support. The Project Administrator organizes and manages various activities, ensuring proper administration of incentive files and coordinating maintenance efforts. As a key member of the project team, the Project Administrator supports all phases of projects—from capital budgeting and workplace planning to pre-construction, design development, and project completion—while also gathering and analyzing data to drive continuous improvement and project success.

Responsibilities will include, at a minimum:

  • Working in tandem with the Director of Capital Projects & Procurements, to design and manage the projects to their completion.
  • Incentive start up, administration and close out;
  • Inputting project information into construction databases and accounting systems and completes the project set up process.
  • Project Tracking, Documentation and Reporting;
  • Maintains project documentations such as incentive applications, project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
  • Working with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within internal financial systems.
  • Reconciling of purchase orders to invoices to ensure accuracy;
  • Preparing various reports to support monitoring of project progress, costs, key performance indicators, etc;
  • Inputting utility data for construction records and energy analytic databases;
  • Other related administrative activities as required.

Qualifications:

  • Tertiary diploma or degree, or equivalent training.
  • 1+ year of experience in project administration.
  • Some mechanical or electrical background is an asset.
  • Strong administrative and organizational skills.
  • Ability to provide project administration support.
  • Ability to maintain accurate data.
  • Strong attention to detail and data accuracy.
  • Ability to extract and compile data into reports.
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up.
  • Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications such as Energy Management Dashboard navigation.
  • Demonstrates an interest in pursuing Project Management Institute Accreditation or Measurement and Verifications designation.
  • Must have experience with:
    • Yardi
    • Vendor Café
    • SuiteSpot

Why we ‘love it here.’

We work hard to provide the proper training and development based on your career objectives and areas of interest. Your journey at InterRent does not follow a prescribed path, but is rather tailored to how you learn, where you want to go and what you want to achieve. We also take time to celebrate our successes and socialize as a team. Through a variety of team events and other special engagements, we truly live up to the ‘Work Hard. Play Hard’ philosophy.

About InterRent:

Formed in 2006 as an unincorporated, open-ended real estate investment trust, we have steadily grown our portfolio and market presence in our core markets which includes the Greater Toronto and Hamilton area, Ottawa, Montréal, and Vancouver. More importantly, we have repositioned dozens of our communities and improved the lives of countless Canadians. With a reputation for innovation and a best-in-class management platform, we continue to play a leadership role in the multi-residential space.

InterRent is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). We will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require accommodations, please notify us at recruitment@irent.com, and we will work with you to meet your needs. Every accommodation request will be treated with the utmost confidentiality.

Only selected candidates will be contacted. We appreciate your interest in exploring an opportunity with us.

#J-18808-Ljbffr

  • Project Manager

    4 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    3 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Administrator

    4 weeks ago

    Ottawa, Canada Accoravillage Full time

    The Project Administrator is responsible for the comprehensive administration of a diverse range of projects, ranging from small-scale initiatives to large, ongoing activities within the organization. This role extends beyond traditional project administration and includes construction administration, fleet administration, vendor coordination, operational...

  • Project Administrator

    4 weeks ago

    Ottawa, Canada Accoravillage Full time

    The Project Administrator is responsible for the comprehensive administration of a diverse range of projects, ranging from small-scale initiatives to large, ongoing activities within the organization. This role extends beyond traditional project administration and includes construction administration, fleet administration, vendor coordination, operational...

  • Project Administrator

    3 months ago

    Ottawa, Canada ADGA Group Consultants Inc Full time

    Company Description **Job Description**: ADGA is hiring a Project Administrator to work on a large-scale cybersecurity program. The Project Administrator will be responsible for the following tasks: - Assist project management and data processing professionals Cyber / JCIS project directors, technical users and end users in simple routine tasks; - Provide...

  • Project Administrator

    3 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Project Administrator **Company**: Doran Contractors **Reports to**: Contract Administrator **Location**: 3187 Albion Road South, Ottawa, Ontario **Company Synopsis** Founded over 100 years ago, Doran is an industrial, commercial, and institutional construction general contractor that can tackle any job from multi-tenant condominiums,...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    4 weeks ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    4 months ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    4 months ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    3 weeks ago

    Ottawa, Canada Architecture49 Full time

    Architecture49 is seeking a Project Administrator to join our Ottawa office. Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties. We value work-life balance and support continuous learning to help our...

  • Project Administrator

    7 days ago

    Ottawa, Canada Architecture49 Inc. Full time

    Architecture49 is seeking a Project Administrator to join our Ottawa office.  Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.  We value work-life balance and support continuous learning to help...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada Architecture49 Inc. Full time

    Architecture49 is seeking a Project Administrator to join our Ottawa office.  Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.  We value work-life balance and support continuous learning to help...

  • Project Administrator

    2 days ago

    Ottawa, Ontario, Canada McIntosh Perry Full time

    Project Administrator - Environmental Engineering Summary: Seeking a detail-oriented Project Administrator to support the Environmental Division in delivering high-level projects and services to clients across Ontario and Canada. Egis is a leading environmental consulting firm with a strong presence in North America. Our Environmental Division has a...

  • Sharepoint and Power Platform Administrator

    3 months ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Administrator

    3 months ago

    Ottawa, Canada Promaxis Systems Inc. Full time

    **Senior Project Administrator**(Reference: P - SWG)Our Federal Government client is looking for a Senior Project Administrator in Ottawa, ON (National Capital Region). The following qualifications are required: *** **Job** **Description**: ***The Department of National Defence (DND) has a requirement to develop cyber resiliency programs to protect critical...

  • Project Administrator

    5 months ago

    Ottawa, Canada Hard Rock International (USA), Inc. Full time

    Overview: The Project Administrator’s prime responsibility is to provide project management system support during all aspects of the project management process, ensuring that all applicable procedures are followed and assist the Project Managers in ensuring proper budget control and in the change management process and to assist the Comptroller during...

  • Project Administrator

    5 days ago

    Ottawa, Ontario, Canada McIntosh Perry Full time

    Project Administrator - Environmental Engineering Join a dynamic team at Egis, a leading environmental engineering company, as a Project Administrator. This role offers a unique opportunity to grow your career in a supportive and ambitious environment. Egis is a responsible company that cares about people and the planet. Our values are built on mutual...

  • Project Administrator

    3 months ago

    Ottawa, Canada Regional Group Full time

    We are seeking a Project Administrator, Property Management who will provide administrative support to the Project Manager. **About the role**: - The Administrator is responsible for (including and not limited to):_ - Maintain current and accurate project files. - Schedule project meetings and prepare meeting agenda. - Attend regular design and...