Finance - Executive Assistant

3 weeks ago

Skidegate Masset, Canada Haida Nation Full time

The Executive Assistant to the CFO plays a vital role in supporting the financial leadership of CHN, ensuring the efficient operation of the CFO’s office. This position provides high-level administrative, organizational, and coordination support, with a particular focus on managing contracts, funding agreements, and contribution agreements. The successful candidate will demonstrate discretion, initiative, and a strong understanding of financial administration in a First Nations government setting.KEY DUTIES & RESPONSIBILITIESProvide comprehensive administrative support to the CFO, including managing schedules, meetings, travel, and communications.Prepare and edit correspondence, reports, presentations, and briefing notes.Assist with agenda setting, minute taking, and follow-up for internal and external meetings.Track and organize all contracts, funding agreements, and contribution agreements across departments.Maintain a centralized system for agreement records, renewal timelines, and reporting obligations.Liaise with department leads to ensure agreements are executed, monitored, and reported on in alignment with financial policies.Assist in drafting standard agreements and liaising with legal advisors when required.Support the Finance Department in preparing financial reports related to funding agreements and contributions.Coordinate financial reporting schedules and ensure timely submissions to funding agencies and government partners.Assist in preparing documentation for audits, funding reviews, and year-end reporting.Support annual budgeting processes by gathering departmental inputs, formatting budget documents, and tracking budget submissions.Act as a key liaison between the CFO’s office and internal departments, funding agencies, and partners.Ensure communication and documentation flows smoothly between parties involved in financial agreements.Organize and maintain a secure and confidential filing system for all financial and contractual records.Monitor and ensure compliance with privacy, funding, and records management requirements.QUALIFICATIONSPost secondary education in Business Administration, Finance, Public Administration, or a related field.Minimum 3 years’ experience providing executive-level administrative support.Demonstrated experience coordinating contracts, contribution agreements, or similar administrative processes.Strong organizational skills and attention to detail, with the ability to manage multiple priorities.Excellent written and verbal communication skills.Proficient with Microsoft Office Suite, especially Excel and document management systems.Knowledge of Indigenous funding structures, contribution agreement compliance, and government reporting is considered an asset.Ability to work with tact, diplomacy, and confidentiality.Equivalencies of experience and education will be considered.Compensation: $32.28 - $36.31 per hour based on experience, Full-time 35 hrs. per week. Benefit Package includes Dental Care, Extended health care, Vision care, Disability Insurance, Life Insurance, Employee Assistance Program, Pension Plan, Paid time off. #J-18808-Ljbffr

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