Finance - Executive Assistant

1 week ago

Skidegate or Masset Haida Gwaii Canada fulltime October Council of the Haida Nation Full time $36,000 - $80,000 per year
The Executive Assistant to the CFO plays a vital role in supporting the financial leadership of CHN, ensuring the efficient operation of the CFO's office. This position provides high-level administrative, organizational, and coordination support, with a particular focus on managing contracts, funding agreements, and contribution agreements. The successful candidate will demonstrate discretion, initiative, and a strong understanding of financial administration in a First Nations government setting.
KEY DUTIES & RESPONSIBILITIES
  • Provide comprehensive administrative support to the CFO, including managing schedules, meetings, travel, and communications.
  • Prepare and edit correspondence, reports, presentations, and briefing notes.
  • Assist with agenda setting, minute taking, and follow-up for internal and external meetings.
  • Track and organize all contracts, funding agreements, and contribution agreements across departments.
  • Maintain a centralized system for agreement records, renewal timelines, and reporting obligations.
  • Liaise with department leads to ensure agreements are executed, monitored, and reported on in alignment with financial policies.
  • Assist in drafting standard agreements and liaising with legal advisors when required.
  • Support the Finance Department in preparing financial reports related to funding agreements and contributions.
  • Coordinate financial reporting schedules and ensure timely submissions to funding agencies and government partners.
  • Assist in preparing documentation for audits, funding reviews, and year-end reporting.
  • Support annual budgeting processes by gathering departmental inputs, formatting budget documents, and tracking budget submissions.
  • Act as a key liaison between the CFO's office and internal departments, funding agencies, and partners.
  • Ensure communication and documentation flows smoothly between parties involved in financial agreements.
  • Organize and maintain a secure and confidential filing system for all financial and contractual records.
  • Monitor and ensure compliance with privacy, funding, and records management requirements.

QUALIFICATIONS
  • Post secondary education in Business Administration, Finance, Public Administration, or a related field.
  • Minimum 3 years' experience providing executive-level administrative support.
  • Demonstrated experience coordinating contracts, contribution agreements, or similar administrative processes.
  • Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Proficient with Microsoft Office Suite, especially Excel and document management systems.
  • Knowledge of Indigenous funding structures, contribution agreement compliance, and government reporting is considered an asset.
  • Ability to work with tact, diplomacy, and confidentiality.
  • Equivalencies of experience and education will be considered.

$ $36.31 per hour based on experience, Full-time 35 hrs. per week Benefit Package: Dental Care, Extended health care, Vision care, Disability Insurance, Life Insurance, Employee Assistance Program, Pension Plan, Paid time off

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