Executive Administrator

4 weeks ago

Regina, Canada SaskTel Full time

**POSITION OVERVIEW**

Accountable for the effective, efficient, and confidential support to multiple Vice-Presidents. Accountabilities include teamwork between Executive Administrators, completion of special projects as assigned by the Executive, and organizing, coordinating and or delegating the administrative work in a timely, consistent, and professional manner. Interfaces with all levels of management, external agencies, customers and government officials. Ensures the delivery of a positive corporate executive office image to Government, Crown Investments Corporation (CIC), Board of Directors, Executive as well as customers and employees.

**LEADERSHIP ACCOUNTABILITIES**

**People**
1. Leads, directs and manages staff to ensure the effective use of HR resources. Maximizes performance by selecting (hire external or promote from within), developing, mentoring and sustaining a high level of expertise among staff. Organize and direct work including prioritizing assignments, establishing objectives, providing regular performance feedback, conducting year end performance appraisals and taking necessary corrective action as may be required. Assists in staff career planning, establishes development and succession plans and ensures relevant HR procedures and policies are followed (provisions of the collective agreement, performance appraisals, discipline, grievance, etc). Accountable for provisioning and managing contracted resources as may be required.

2. Accountable for promoting a productive and positive environment for staff that encourages innovation, teamwork, initiative and models corporate values. Motivates staff by assigning challenging work, planning and managing internal communications and awareness of corporate direction, mission, plans and activities.

3. Ensures all safety, health, environmental and code of conduct policies, programs and standards are understood and complied with at all times.

4. Proactively identify and action opportunities to increase customer satisfaction (internal and external customers).

**Financial**
1. Ensure sound financial control within area of responsibility by developing annual operating and capital budgets, monitoring performance to budget and taking action as appropriate. Develops, negotiates and implements contracts for acquisition of goods & services related to area of responsibility.

**Innovation**
1. Accountable to research, develop, define and implement innovative long and short term plans, policies and objectives. Provides expertise to senior management providing education, studies and consulting on opportunities that will impact business strategy. Ensures alignment and integration with the corporate strategic plan and develops plan and operational metrics, including approaches for demonstrating business value.

2. Accountable to proactively identify and action opportunities to improve revenue and growth initiatives, decrease costs, increase customer service levels and increase employee engagement.

3. Accountable to develop opportunities to spark innovation in technology or product service delivery or process improvements.

**SPECIFIC ACCOUNTABILITIES**

1. Expedites the work of the Vice-Presidents by assisting in setting priorities, determining and maintaining time schedules, arranging meetings and setting appointments with discretion. Act on behalf of the Vice-Presidents executing as much of the Vice-President work as possible, and as necessary, delegating matters to other management within the division.

2. With appropriate confidentiality research, analyze, draft, and compose correspondence, briefing materials and reports based on the general direction of the Vice-Presidents. Ensure that all forms of communication are handled in a timely and accurate manner by replying directly to or directing all information flow to the appropriate management personnel.

3. Interface with and facilitate communication on planning and various business issues as required between Crown Investments Corporation, the Board of Directors, all levels of management within SaskTel, external agencies, government and the SaskTel Executive office. Ensure responses are handled on a timely basis Ensures resolution of inquiries through consultation with appropriate Executive, departments, or staff.

4. Facilitate the ongoing management of the division(s) by tracking and reporting on current and on-going business issues, metrics, planning processes, and by completing special projects as required. Participates as a key member of the management team for the Vice-President and/or Senior Vice President’s division(s).

5. Coordinates the planning for and logistics for various meetings. Coordinates, reviews, drafts, compiles and distributes data and other briefing materials, within a strict timeframe, for executive, Board of Directors and other meetings.

6. Conducts research, compiles data, and prepares papers for consideration and presentation by the Executive, committees and boards of di

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