Human Resource Analyst, Benefits

Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.

Land acknowledgement:

Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee and Anishinaabe have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.

Who you are:

• You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage.
• You are a patient and/or client centered individual who performs at an exemplary standard.
• You are a team player with excellent communication, critical thinking and prioritization skills.

What we need:

Our organization is embarking on an estimated 6-month long Benefits and Pension transformation project to align our current Benefits and Pension offerings to the provincial benefits. This is a critical project for the organization, and we are seeking a dedicated HR Analyst – Benefits and Pension to join the Total Rewards function within HR, to support them during the implementation of the new Benefits and Pension plans for the organization.

The HR Analyst, Benefits and Pension supports the Human Resources team as a subject matter expert to ensure the employee benefit and retirement programs are administered in alignment with the company policies and guidelines, as well as compliant with legal and fiscal regulations through specialized administration, data analysis, reporting, and other activities. Company benefits include Health and Wellness and Pension. You will provide recommendations and proposals regarding benefits and retirement program improvements that align with employee engagement, wellness, and retaining talent.

Reporting to the Manager, HR Systems and Operations, this role will also be responsible for maintaining the consistency and integrity of employee data within the HR management system through direct data entry and/or audits and work closely with locations to gather data and resolve issues and contributes to the achievement of the department goals and overall total rewards strategy.

The contract position is 6 months, with a possibility of extension.

Work schedule:

Monday to Friday days. Please note schedules may change due to operational needs.

Compensation:

BAND N
Range: $38.74 - $47.13

Oak Valley Health diversity statement

Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of sexual minority groups, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health.

• Responsible for conducting research and making recommendations that align with the Oak Valley Health benefits philosophy and provide recommendations and solutions to improve overall company benefit offerings.
• Support the program management for all benefit programs in consultation with benefits consultants, providers, OHA, labour relations etc.
• Support the plan renewals/redesigns, enrollment activities, issue resolution, and leadership and participant communications.
• Management of accurate data for benefits application, including the weekly integration for insurance carrier (extended health and dental) and pension, compliance audits, valuation data and payroll deductions.
• Audit, track, and process invoices to ensure accuracy of billing and enable timely approvals and payments to vendors and suppliers; partner with Finance to ensure accurate accounting of all benefit related expenses.
• Conduct regular audits of HRIS (i.e., enrolment data, data changes) to ensure alignment with eligibility criteria and other design parameters; ensure premium and budget rates accurately reflected in HRIS.
• In partnership with Management, oversee vendors and outsourced administrator relationships to ensure they adhere to established processes, meet agreed upon service levels, and promptly address stakeholder issues.
• Develops communications and update applicable materials regarding Health and Wellness and program changes, as well as actively promote and educate benefit/retirement plans to workforce.
• Develop reports for presentation and communications for awareness or implementation of changes.
• Partner with HRIS and IT on benefit/IT projects and in resolving data integrity related to assigned benefit programs.
• Maintain awareness of legislation, regulations, best practices, industry trends and standards in order to ensure compliance related to area of responsibility.
• Proactively and independently develop reports and analyses for review by the HR and Senior leadership team.
• Support ad hoc benefits projects as necessary.
• Perform other related duties as assigned by management.

• University degree/college diploma in Human Resources or Business-related program and/or equivalent combination of education, training, and experience.
• Working toward a professional designation such as Certified Human Resources Leader (CHRL) or Certified Compensation Professional (CCP) or Certification or Certified Employee Benefits Specialist (CEBS) will be an advantage.
• Minimum of 3 - 5 years of progressive experience in HR with exposure to employee benefits programs implementation and administration.
• Demonstrated passion for benefits administration and a working knowledge of benefits regulations.
• Experience with HRIS systems (Workday preferred) and advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Teams, Outlook) with demonstrated experience with relational databases.
• Ability to manage multiple projects and prioritize work, at times with conflicting priorities with little supervision.
• Excellent communication skills (both written, oral, and listening) as well as a high level of diplomacy and confidentiality will be required.
• Demonstrated experience providing a high level of customer service to all levels of leadership, including the executive level.
• Accuracy and attention to detail in work, proven analytical and problem-solving skills, strong customer service focus. Ability to proactively identify and implement effective scalable and repeatable solutions.
• Working knowledge of Employment Standards in various provinces, Canadian Human Rights Act, and other relevant legislation.
• Proven critical thinking skills.
• Understanding and knowledge of HR policies, procedures, and processes.
• Excellent analytical skills; ability to collect and analyze data and present findings.
• Ability to work well in a team environment and develop collaborative relationships with colleagues across the Organization, including those in other locations.
• Working knowledge of business models, objectives, financial metrics, etc. used in decision-making; ability to build business cases to support initiatives.
• Ability to maintain confidentiality of sensitive data.
• Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital-related policies, health and safety legislation and best practices and completing relevant mandatory education as required.

Who we are:

Oak Valley Health is one of Ontario’s leading community health care organizations and includes Markham Stouffville Hospital, Uxbridge Hospital, and our Reactivation Care Centre. Across our hospitals and the RCC we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us?

COVID Statement

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity 2023. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDI.