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Accounting Coordinator

3 months ago

Ottawa, Canada Accoravillage Full time

Friday, August 2, 2024

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal.

We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities.
Benefits of working at MCW:

  • The opportunity to work on significant, innovative, and sustainable projects
  • Career d evelopment opportunities, including mentorship and training
  • Collaboration with team members across Canada
  • Comprehensive health and dental benefits
  • RRSP matching

We are seeking a motivated and detail-oriented individual to join our accounting team in Toronto as an Accounting Coordinator. The Accounting Coordinator will be responsible for providing support to the accounting department in various tasks, including accounts payable, accounts receivable, general ledger maintenance and providing support for implementation of new ERP system. Training will be provided, making this an ideal role for someone eager to learn and grow in the field of accounting.

Location: DowntownToronto, Ontario

The responsibilities of this position include (but not limited to):

Accounts Payable:

  • Process monthly rent payments.
  • Administer employee expenses, including balancing, auditing, and ensuring timely and accurate submissions. Issue payments as necessary, including TD visas for MCW Toronto employees.
  • Review and analyze taxable benefits.
  • Verify project-related invoices from project managers for approval and billability.
  • Coordinate with project accountants to obtain payment approval from project managers when invoices are due.
  • Review and coordinate all payment requests, including EFT processing and filing.
  • Gather information for sub-trade and subconsultant payments.
  • Set up purchase orders and change orders.
  • Respond to vendor inquiries, maintain vendor relations, and resolve issues.
  • Assist the accounting department with other specified duties.
  • Coordinate with multiple departments to facilitate timely payments and build strong relationships with payment approvers.

Accounts Receivable:

  • Deposit, apply, and file all Toronto client payments.
  • Apply or coordinate payments from the designated inbox and address discrepancies.
  • Act as backup for MCW Consultant billings when the Project Accountant is on vacation.

Month End:

  • Assist with the preparation of HST/GST reports, including downloading and setting up reports for review.
  • Ensure all monthly expense reports are submitted for the month-end cutoff.
  • Perform various month-end filing tasks as directed by Accounting Managers.

Year End:

  • Assist with tasks related to backup gathering, donations, and totaling for placement on spreadsheets.

Job Shadowing:

  • Learn current Accounting Coordinator's job functions and serve as backup for vacations and additional monthly support. This includes the preparation of journal entries for bank reconciliations, prepaids, and assets as needed.

Qualifications, Experience and Education:

  • Minimum of 2 years of accounting experience.
  • Post-secondary education in Finance, Accounting, Business Administration, or a related field is preferred.
  • Demonstrated proficiency in Microsoft Office Suite, particularly Excel.
  • Experience with accounting software such as Sage Intacct.
  • Strong attention to detail and accuracy in data entry, reconciliation, and financial reporting.
  • Excellent organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
  • Effective written and verbal communication skills for interacting with colleagues, clients, and vendors.
  • Ability to work collaboratively within a team environment and communicate effectively with cross-functional teams.
  • Strong analytical skills to interpret financial data, identify trends, and troubleshoot discrepancies.
  • Willingness to learn and adapt to new accounting procedures, software systems, and industry regulations.
  • Demonstrated integrity and ethical behavior in handling sensitive financial information and maintaining confidentiality.

The ideal candidate:

  • Is well organized, proactive, and hard-working and should be able to multi–task in a fast–paced environment.
  • Has strong organizational and planning skills with prioritizing and multi-tasking abilities to meet time sensitive deadlines.
  • Has excellent attention to detail, is eager to learn and is comfortable communicating with various departments within the company and levels of the organization.
  • Is flexible to work outside of core hours when business needs dictate.
  • Possesses a high degree of integrity, honesty and commitment to professionalism.

Job Specific Competencies:

Analytical Thinking – Analyzing and synthesizing complex situations and information to understand issues identify options and support sound decision making.

Attention to Detail – Working in a conscientious, consistent, and thorough manner.

Client Focus – Provides added value through service excellence to internal and/or external clients.

Continuous Learning – Identifying and addressing learning and developmental needs to enhance own performance.

Initiative – Dealing with situations and issues proactively and persistently, seizing opportunities that arise.

Information Gathering and Processing – Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.

Problem Solving – Identifying problems and the solutions to them.

Resilience – Remains energized and focused in the face of ambiguity, change or strenuous demands.

Results Management – Organizes time, work and resources to accomplish objectives in the most effect and efficient way.

Teamwork – Working collaboratively with others to achieve organizational goal.

We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please.

MCW Group of Companies is an equal opportunity employer.

MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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