HR Administrator

4 weeks ago

Regina, Canada SGI Full time

The successful candidate will be responsible for assisting with the administration and delivery of staffing and talent acquisition services. In this role, you will identify and maintain screening criteria for all positions and employees; conduct external candidate screening; and process Staffing-related transactions.

Key Accountabilities

Note: This section is not intended to be an exhaustive list of duties and responsibilities – other duties and responsibilities may be assigned.

Recruitment Services

  1. Posts jobs on external sites.
  2. Screens resumes for entry-level roles and inputs assessment results for evergreen competition screening.
  3. Supports the assessment process including marking, scheduling, and proctoring.
  4. Participates in entry-level interviews (i.e. summer students).
  5. Coordinates entries and tracking of contingent workers and provides guidance to the business.
  6. Attends career fairs, assists with setup, participates, and engages with attendees.
  7. Administers the corporate employment screening process, including the annual sign-off process, in accordance with the terms and conditions of the collective bargaining agreement (CBA); consults with and provides guidance to managers and employees on the employment screening process.
  8. Provides guidance to candidates on the process for submitting required employment screening information.
  9. Liaises with third-party employment screening providers on issues resolution and reconciliation of invoices.
  10. Reviews and analyzes reports and prepares documentation related to employment screening.

Candidate Experience

  1. Develops an active inventory from the applicant pool by screening resumes and identifying applicants for assessment.
  2. Collaborates with staffing consultants to maintain active applicant inventory.
  3. Evaluates applicable Written Communication and Planning & Organizing assessments.

Administrative Support

  1. Processes all external hire and non-employee transactions.
  2. Proctors assessment sessions.
  3. Acts as a central point of contact and triages human resources calls, mail distribution, and manages centralized email accounts.

Diversity and Inclusion

  1. Leads Diversity, Equity, and Inclusion (DE&I) company programming initiatives and events.
  2. Endeavors to provide a diverse representation of routed candidates in support of corporate equity objectives and SK Human Rights Commission targets.
  3. Process and Program Improvement: Supports continuous improvement by actively participating in analyzing and identifying gaps and opportunities to improve support to the business.
  4. Develops solutions that are aligned with broader HR practices as well as meeting operational needs.
  5. Recommends changes to recruitment processes, policies, and tools.
  6. Researches and stays abreast of industry and talent acquisition best practices to adapt them to SGI’s operational needs.
  7. Assists in analyzing metrics and reporting to identify trends to make effective change.
  8. Prepares and distributes other ad hoc reports.

Corporate Management

  1. Enables the success of programs and policies that are in alignment with corporate, strategic, and divisional strategies.
  2. Manages risk in area of authority.
  3. Ensures that the Health, Safety, and Emergency Management Policy is applied in the area of responsibility.

Leadership

  1. Actively contributes to and supports a culture of a high-performing workforce.
  2. Participates in divisional succession plans, ensuring ongoing professional and career development and supports development in others.
  3. Supports a culture of leadership and accountability to effectively deliver on strategic and corporate strategies.
  4. Is actively committed to leadership development across the company, supporting team and workforce readiness through mentoring, training, and developmental opportunities.

Education and Experience

A two-year diploma from an accredited post-secondary education institution in a relevant field of study such as business administration or commerce specializing in human resources.

Two years’ experience in human resources administration.

Knowledge, Skills, and Abilities

  1. Knowledge of HR policies, procedures, and functions and how they interconnect.
  2. Demonstrated ability to develop and maintain effective and influential relationships with colleagues, external organizations, and business partners.
  3. Oral and written communication skills to provide information, advice, or guidance to internal partners and vendors, where expertise is required to negotiate with, influence, and/or convince.
  4. Skill in consulting and facilitating.
  5. Ability to analyze and compile data/metrics to support business recommendations.

Knowledge of Microsoft Word, Excel, and PowerPoint.

Behavioural Competencies

Leader Level 1 - Applies (Self)

  1. Accountability - Takes Responsibility and Looks for Opportunities
  2. Business Acumen - Understands Business Fundamentals and Organizational Goals
  3. Change Agility - Changes When Required
  4. Leadership - Demonstrates Personal Leadership

Diversity is a cornerstone of SGI. We believe all candidates should be given the opportunity to fully participate during the recruitment process. If you require an accommodation, we invite you to submit your accommodation request to wellness@sgi.sk.ca and we will work through your request with you. All information received will be kept confidential.

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