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Executive Assistant(Bilingual)

3 months ago

Ottawa, Canada Adecco Canada Full time

Adecco is currently recruiting for an Executive Assistant for a 1-year Onsite contract with a possibility of extension. This role is with our client in downtown Ottawa, ON. The Candidate must have a valid Reliability Clearance.
The Executive Assistant will have the following responsibilities:

  • Managing the daily office operations and coordinating agendas and calendars for senior staff;

  • Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services;

  • Making travel reservations, developing itinerary and preparing travel expense claims

  • Composing, editing, proofreading and finalizing a wide range of correspondence and materials to reflect senior staff’s preferences;

  • Reading incoming correspondence and flagging items of importance or preparing summaries;

  • Editing, proofreading, and finalizing correspondence, reports, statements, invoices, forms, presentations and other documents;

  • Creating and presenting a variety of reports and recording meeting minutes;

  • Performing document and file management functions, including e-filing, routing and tracking items for review or signature, to and from the office;

  • Coordinating the preparation of documentation in support of HR service requests and staffing actions;

  • Other duties as assigned;

The Executive Assistant must meet the following mandatory requirements:

  • Must have at least 2 years experience as an Executive or Administrative Assistant;

  • Must have a college diploma or certificate in office administration/Business Administration or any other related field;

  • High Proficiency in MS Office Suite;

  • Ability to work within tight deadlines and under pressure;

  • Excellent interpersonal and communication skills;

  • Solid organizational and administrative skills;

  • Demonstrates initiative and strong attention to details;

  • Proven ability to exercise good judgment, tact, and discretion;

  • Ability to follow established protocols and administrative procedures;

  • Bilingualism is required;

If you are interested in applying to our Executive Assistant role, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

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