Current jobs related to Executive Assistant - Ottawa, Ontario - Rutke Search Group

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Canadian Medical Association Full time

    Job Title: Executive AssistantUnit | Department: Executive | Executive OfficeReports to: CEO, CMA & CMA Group of CompaniesType: Full-time | PermanentLocation: Ottawa ON (Hybrid)About the RoleWe are seeking a seasoned Executive Assistant to join our team. As a key member of our Executive Office, you will provide administrative support to our CEO and other...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Canadian Medical Association Full time

    Job Title: Executive AssistantUnit | Department: Executive | Executive OfficeReports to: CEO, CMA & CMA Group of CompaniesType: Full-time | PermanentLocation: Ottawa ON (Hybrid)About the RoleWe are seeking a seasoned Executive Assistant to join our team. As a key member of our Executive Office, you will provide administrative support to our CEO and other...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada CB Canada Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior management team. As an Executive Assistant, you will be responsible for scheduling travel and meeting arrangements, preparing reports and financial data, and managing other support staff and customer relations.Key...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada CB Canada Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior management team. As an Executive Assistant, you will be responsible for scheduling travel and meeting arrangements, preparing reports and financial data, and managing other support staff and customer relations.Key...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Canadian Medical Association Full time

    Unit | Department: Executive | Executive Office Reports to: CEO, CMA & CMA Group of Companies Type: Full-time | Permanent Location: Ottawa ON (Hybrid) What makes you a great fit for this role? You are a seasoned Executive Assistant (EA) looking for your next opportunity with a national, reputable organization. You love the challenge of managing a C-Suite...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryThe ideal candidate will possess exceptional communication and writing skills, with the ability to thrive in a fast-paced environment. They will be responsible for...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryThe ideal candidate will possess exceptional communication and writing skills, with the ability to thrive in a fast-paced environment. They will be responsible for...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Executive Assistant to join our team at beBee Professionals in Ottawa. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide executive-level support to the office...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada East India Company Restaurant Full time

    About the Role:As an Executive Assistant, you will provide high-level administrative support to our team at {company}.Key Responsibilities:• Provide administrative assistance to the team leader• Manage schedules and calendars• Coordinate travel arrangements and meetingsRequirements:• Excellent communication and organizational skills• Proficiency in...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada VFS Services USA Full time

    Job Title: Executive/ Program AssistantVFS Global, a leading outsourcing and technology services specialist for governments and diplomatic missions worldwide, is seeking an Executive/ Program Assistant to manage all IRCC-related support. The successful candidate will be responsible for ensuring the unit's efficiency and productivity while maintaining...

  • Executive Assistant

    2 months ago

    Ottawa, Ontario, Canada VFS Services USA Full time

    Job Title: Executive/ Program AssistantVFS Global, a leading outsourcing and technology services specialist for governments and diplomatic missions worldwide, is seeking an Executive/ Program Assistant to manage all IRCC related support. The successful candidate will be responsible for ensuring the unit's efficiency and productivity while maintaining...

  • Executive Assistant

    2 months ago

    Ottawa, Ontario, Canada VFS Services USA Full time

    Job Title: Executive/ Program AssistantVFS Global, a leading outsourcing and technology services specialist for governments and diplomatic missions worldwide, is seeking an Executive/ Program Assistant to manage all IRCC related support. The successful candidate will be responsible for ensuring the unit's efficiency and productivity while maintaining...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada VFS Services USA Full time

    Job Title: Executive/ Program AssistantVFS Global, a leading outsourcing and technology services specialist for governments and diplomatic missions worldwide, is seeking an Executive/ Program Assistant to manage all IRCC-related support. The successful candidate will be responsible for ensuring the unit's efficiency and productivity while maintaining...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada CATSA ACSTA Full time

    Job Summary:The Executive Assistant will provide administrative support to the Vice-President, People, Culture and Experience, and coordinate branch activities in support of corporate requirements.Key Responsibilities:Provide administrative services to senior management, including preparing documents, reports, and presentations.Organize and coordinate travel...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada CATSA ACSTA Full time

    Job Summary:The Executive Assistant will provide administrative support to the Vice-President, People, Culture and Experience, and coordinate branch activities in support of corporate requirements.Key Responsibilities:Provide administrative services to senior management, including preparing documents, reports, and presentations.Organize and coordinate travel...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryWe are looking for a professional and proactive individual to provide exceptional administrative and organizational support to our Member. The ideal candidate will...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryWe are looking for a professional and proactive individual to provide exceptional administrative and organizational support to our Member. The ideal candidate will...

  • Executive Chef Assistant

    6 days ago

    Ottawa, Ontario, Canada Red Dot Cafe Full time

    Job Description for Executive Chef AssistantWe are seeking a highly skilled Executive Chef Assistant to join our team at Red Dot Cafe.About the RoleAssist the Chef de Cuisine in planning and preparing menusSupervise and train junior kitchen staffEnsure high-quality food preparation and presentationCollaborate with the culinary team to achieve optimal kitchen...

  • Executive Chef Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Stowel Lake Farm Full time

    Job SummaryWe are seeking a highly skilled and experienced Sous Chef to join our team at Stowel Lake Farm. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Key ResponsibilitiesAssist the Executive Chef in menu planning and preparationSupervise and train...

  • Executive Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Ontario - Ottawa Full time

    Job Description:The Executive Assistant provides administrative and program support to the Vice President, Real Estate and Vice President, Acquisitions & Business Development. This role involves coordinating, scheduling, and organizing meetings and conferences with various stakeholders, including CLC employees, senior officials, government representatives,...

Executive Assistant

2 months ago

Ottawa, Ontario, Canada Rutke Search Group Full time
About the Role

Rutke Search Group is seeking a highly organized and detail-oriented Executive Assistant to support our Partners in their daily operations. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office, while maintaining a fun and lighthearted work environment.

Key Responsibilities
  • Calendar Management: Prioritize and coordinate Partner calendars, set up meetings, and resolve scheduling conflicts.
  • Meeting Preparation: Organize and prepare for meetings, including gathering and disseminating required documents.
  • Task Management: Track and ensure Partner tasks are completed.
  • Email Management: Organize and prioritize Partner emails.
  • Document Preparation: Compile and format client-facing documents and presentations.
  • Travel Arrangements: Make travel arrangements and prepare expense reports.
  • Meeting Notes: Take notes at meetings.
  • Logistics: Assist with logistics for internal meetings, offsite strategic retreats, and client events.
  • Scheduling: Schedule meetings for other staff members.
  • File Management: Maintain electronic filing systems.
  • Administrative Support: Perform other administrative duties as required.
Requirements
  • Language: Fluently bilingual in English and French.
  • Organizational Skills: Highly organized, detail-oriented, and able to manage and prioritize numerous tasks.
  • Customer Focus: Strong customer focus (primarily internal), outstanding team player, and excellent at building rapport with staff members.
  • Problem-Solving: Comfortable addressing difficult topics.
  • Self-Starter: Self-starter and problem solver with a commitment to resolving issues.
  • Technical Skills: Proficient in Microsoft Office applications.
  • Adaptability: Curious and fearless attitude towards technology and systems.
  • Experience: Minimum of two years of experience in a similar role.
What We Offer

Rutke Search Group offers a competitive salary, comprehensive benefits, and other corporate perks. Our team is committed to maintaining a culture of innovation, integrity, responsibility, and respect.

We are an equal opportunity employer, and we invite all interested parties to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process.

All applicants must be located in Ottawa, Ontario and be able to work in the downtown Ottawa office a few days per week.