Manager, Lease Documentation

5 days ago

Vancouver, Canada Alliedreit Full time

Allied is looking for a Manager, Lease Documentation to join our team in Vancouver.

At Allied, everything starts with purpose. In the role of Manager, Lease Documentation, the primary focus is to draft and negotiate office and retail commercial leases, as well as other ancillary agreements of varying complexity. The role involves providing legal expertise and collaborating with the Leasing Team to offer drafting solutions and recommendations in connection with negotiating offers.

Please note, our department of Lease Documentation is often referred to as Legal Affairs or Legal Operations in the industry.

Who are you?

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged professionals who consistently deliver their best.

Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied’s mission and the contribution we make to cities and communities.

What will you do?
  • Prepare and negotiate commercial leases and ancillary agreements for the Vancouver portfolio of properties.
  • Complete all due diligence activities relating to all drafting requests.
  • Effectively communicate transaction specific parameters to other teams as required.
  • Provide drafting solutions and recommendations to the Leasing Team in connection with the negotiation of offers, LOI’s, clauses, waivers, etc.
  • Ensure lease documentation complies with company policies, procedures, and strategies.
  • Coordinate the approval and execution of lease documentation for both tenant and landlord.
  • Develop, improve, and maintain standardized precedents and clauses to mitigate risk and maximize efficiency and productivity.
  • Develop strong relations with internal team members, tenants, and other real estate professionals.
  • Be aware of, and responsive to, changes in legislation and case law.
Interdepartmental Responsibilities
  • Review and respond to internal and external inquiries in relation to the interpretation, application, and intent of lease provisions.
  • Upon request by Portfolio Operations Team: (i) assist in processing tenant defaults/ terminations including issuance of notices in-line with the leases; (ii) review and provide opinion on salient lease terms; and (iii) prepare, review, and negotiate general contracts.
  • Collaborate with Leasing and the Lease Documentation Team to establish and revise Standard Operating Procedures (SOPs) and create best practices, tools and templates.
  • Upon request by Acquisitions Department: (i) review and summarize lease documentation with an emphasis on risk mitigation; and (ii) draft estoppel certificates.
  • Other duties as assigned.
What are we looking for?
  • Completion of a bachelor’s degree in law or a recognized college level Law Clerk or Paralegal program or significant experience.
  • Minimum 7 years’ experience drafting and negotiating commercial lease documentation.
  • Ability to work both independently and cohesively with team members.
  • Strong computer skills and use of MS Office.
  • Excellent communications skills with fundamental problem-solving and analytical skills.
  • Strong attention to detail and accuracy.
  • Adaptable in response to fast paced environment with changing needs and competing priorities.

Who are we?

Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of distinctive urban workspace in Canada’s major cities. Allied’s business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.

We are also a great place to work. Allied is listed as a 2023 Best Employer in Canada as part of Kincentric’s Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.

Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.

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