Executive Assistant

1 month ago

Calgary, Alberta, Canada Avmax Careers - Canada Full time
About the Role:

Avmax Careers - Canada is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CRO. This role will involve managing and coordinating various administrative and communication tasks, including drafting, editing, and managing all text-based communication on behalf of the executive.

Key Responsibilities:
  • Document Preparation: Assist in the preparation of executive reports, presentations, and proposals.
  • Chinese-English document translation: Complete the translation of documents between Chinese and English as required by the executives.
  • Written Communication: Draft, proofread, and send reports, presentations, and other documents on behalf of the executive.
  • Correspondence Management: Review, organize, and prioritize incoming communication (emails, letters, etc.), ensuring timely and accurate responses.
  • Meeting Coordination: Schedule and prepare agendas, take detailed minutes, and manage follow-up actions for executive meetings.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
  • Time Management: Manage the executive's calendar, prioritize appointments, and ensure efficient time allocation.
  • Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and related logistics.
  • Project Management: Assist in tracking the progress of various projects and ensuring deadlines are met.
  • Administrative Support: Perform other administrative tasks such as filing, data entry, and expense management as needed.
Requirements:
  • Bachelor's degree or above.
  • Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a corporate environment.
  • Exceptional written and verbal communication skills in both Chinese and English, with a strong ability to draft professional documents.
  • Working experience in aviation or finance industry is an asset.
  • Possesses strong intuition and comprehension skills, is passionate about work, and excels at completing tasks quickly, efficiently, and with high quality.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Strong organizational and time management skills, with the ability to multitask and prioritize workload.
  • Shows integrity, ingenuity, and assertiveness in the performance of tasks.
  • Excellent ability to manage and prioritize tasks in a fast-paced demanding environment.

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