Executive Assistant

2 months ago


Calgary, Canada South Calgary Oral and Maxillofacial Surgery Full time

**Executive Assistant**

**Executive Assistant Responsibilities**:

- Prepare reports, memos, letters, and other essential documents.
- Handle basic administrative tasks to facilitate smooth operations.
- File and retrieve corporate records, documents, and reports.
- Research and compile data to create documents for review and presentation by the surgeon or committees.
- Assist in organizing and preparing for meetings.
- Accurately record minutes during meetings and follow up on action items.
- Read and analyze incoming memos, submissions, and distribute them accordingly.
- Coordinate team continuing education arrangements.
- Perform office duties, including ordering supplies and maintaining a records database.
- Provide general administrative support to the team as needed.

**Executive Assistant Requirements**:

- Proven experience as an executive assistant or in a relevant administrative support role.
- In-depth knowledge of the Microsoft Office suite.
- High school diploma or equivalent; additional qualifications are a plus.
- Demonstrated ability to organize a daily workload according to priorities.
- Ability to meet deadlines in a fast-paced, ever-changing environment.
- Proactive approach to problem-solving with sound decision-making skills.
- Excellent verbal and written communication skills, with a professional demeanor.
- Medical office assistant certification preferred, but not required.

**Job Types**: Full-time, Contract, Permanent

Schedule:

- 8 hour shift

Work Location: In person


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