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Executive Assistant
2 months ago
Avmax Careers - Canada is a leading provider of aviation services, offering a diverse range of products and services to customers worldwide. We are committed to delivering exceptional results and creating a positive work environment for our employees.
Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Revenue Officer (CRO). The successful candidate will possess excellent writing skills, discretion, and the ability to anticipate needs in a fast-paced environment.
Key Responsibilities:- Document Preparation: Assist in the preparation of executive reports, presentations, and proposals, ensuring documents are well-organized, clear, and professionally formatted.
- Chinese-English document translation: Complete the translation of documents between Chinese and English as required by the executives.
- Written Communication: Draft, proofread, and send reports, presentations, and other documents on behalf of the executive.
- Correspondence Management: Review, organize, and prioritize incoming communication (emails, letters, etc.), ensuring timely and accurate responses.
- Meeting Coordination: Schedule and prepare agendas, take detailed minutes, and manage follow-up actions for executive meetings.
- Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
- Time Management: Manage the executive's calendar, prioritize appointments, and ensure efficient time allocation.
- Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and related logistics.
- Project Management: Assist in tracking the progress of various projects and ensuring deadlines are met.
- Administrative Support: Perform other administrative tasks such as filing, data entry, and expense management as needed.
- Bachelor's degree or above.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a corporate environment.
- Exceptional written and verbal communication skills in both Chinese and English, with a strong ability to draft professional documents.
- Working experience in aviation or finance industry is an asset.
- Possesses strong intuition and comprehension skills, is passionate about work, and excels at completing tasks quickly, efficiently, and with high quality.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Strong organizational and time management skills, with the ability to multitask and prioritize workload.
- Shows integrity, ingenuity, and assertiveness in the performance of tasks.
- Excellent ability to manage and prioritize tasks in a fast-paced demanding environment.
- Competitive compensation package including an optimal benefits plan and pension plan.
- Opportunity to work with a diverse and dynamic team.
- Professional development and growth opportunities.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Avmax Careers - Canada is an equal opportunity employer and welcomes applications from qualified candidates. We are committed to creating a diverse and inclusive work environment.
