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Office Administrator/Bookkeeper

2 months ago

Cranbrook, Canada Mermaid Leisure Limited Full time

Office Administrator/Bookkeeper

Job Details:

Salary: 35k Starting Salary

Job Type: Full-time, Permanent, 9am to 5pm at TN18 5LE

About Us: Mermaid Leisure Ltd is a small business based in Sandhurst, Kent. We are an award-winning swimming pool installation company. We are looking for an Office Administrator/Bookkeeper to join our team.

The ideal candidate will have excellent communication, problem-solving abilities, and organisational skills as well as an ability to manage their time well. We are looking for a reliable, responsible, detail-oriented person with a willingness to learn.

Responsibilities:

  • Liaising with customers via telephone and email
  • Assisting with purchasing, taking deliveries, and stock allocations
  • Checking invoices received against original Purchase Orders and querying & resolving discrepancies
  • Scanning, photocopying, and filing documents
  • Keeping records up to date
  • Setting up new systems and processes to ensure the smooth running of the office
  • Creating, editing, and updating spreadsheets
  • Preparing and sending documents such as quotes, purchase orders, and invoices through our accounting software – QuickBooks
  • Experience of CIS and VAT returns and the ability to manage these elements of accounting
  • Accurately recording weekly timesheet information, calculating hours & expenses for pay and job costing purposes for PAYE and subcontract labour
  • Knowledge of health and safety and relevant procedures
  • Ordering staff uniform/PPE
  • Resolving any issues with vehicles, including insurances, MOT, services, repairs
  • Booking the annual services for office equipment and plant and machinery
  • Service and maintenance management – creating quotes, contracts, managing engineer calendars, scheduling visits, and answering customer queries
  • General bookkeeping duties – reconciling customer and supplier accounts, chasing payments, reconciling bank accounts
  • New build project initial admin, such as new project files, health and safety forms, handover booklets etc.

Essential Requirements:

  • Computer literate with touch typing skills
  • Excellent IT skills particularly MS Excel, MS Word, QuickBooks, online calendars, and email platforms
  • Comprehensive knowledge of QuickBooks software and accounts
  • Open to the changing nature of roles and responsibilities with a willingness to take on a variety of tasks
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to prioritise work
  • Attention to detail and problem-solving skills
  • Good customer service skills
  • Ability to think laterally and experience of working using own initiative
  • Highly accurate
  • Organised, methodical, and flexible
  • Enthusiastic, trustworthy, and reliable
  • Proven experience as an office administrator or similar role
  • Proven experience with bookkeeping and accounting tasks

Benefits:

  • Company pension
  • Free parking
  • On-site parking

Schedule: Monday to Friday

Work Location: In person

Reference ID: 1001

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