Project Controls Coordinator
1 week ago
Business Unit: Integrated Water Services
Shift: Regular
Rate of Pay: $48.72 - $55.19 per hour
Hours of Work: 70 hours bi-weekly
Posting Date: October 30, 2024
Closing Date: Open until filled, reviews of submissions will begin on November 14, 2024
SummaryThis position supports the CRD in the successful delivery of capital projects. Providing support at both the program level and the level of individual projects, the incumbent will help to develop, refine, and implement processes and procedures that will support the execution, monitoring, and reporting of capital projects. The position will also be integral to provide scheduling, cost control, document control, and reporting services for a wide variety of capital projects.
Key Duties & Responsibilities- Develops and maintains a comprehensive and fully integrated master schedule for all projects within a larger capital program to support workflow planning, resourcing, and reporting.
- Prepares individual project schedules in various formats as directed by project managers and CRD leadership, and analyzes contractor and consultant schedule submissions as directed.
- Develops, maintains, and continually iterates improvements to a comprehensive tracking spreadsheet for all approved and proposed projects, complete with project status, key individuals, project drivers, risk and prioritization scoring, status updates, and other details as requested.
- Supports with establishing and monitoring project budgets and detailed work breakdown structures (WBS) to support CRD leadership and project managers in monitoring project financial health.
- Gathers information from project managers to support regular project reporting, cash flow forecasting, and assists with the development of project update reports as directed.
- Works collaboratively with various management staff, project managers, consultants, contractors, and other internal and external parties to support effective and consistent project controls between multiple projects.
- Gathers input from multiple parties and works with management staff to develop, revise, and implement processes, procedures, and document templates that support effective and consistent project delivery.
- Assists in the development, implementation, and revisions to centralized Sharepoint (or other platforms) sites that will be home to processes, procedures, workflows, training materials, and templates for project delivery.
- Facilitates workflow approval processes.
- Provides a document control function for project managers and helps to improve and maintain consistent project filing. Works with other departments, including IT, in working toward centralized filing systems with 3rd party users.
- Supports the implementation of new processes, procedures, and software by acting as a liaison to consult with internal staff and external parties, as required.
- Supports the Manager, Capital Projects in the annual development of the 5-year Capital Plan by gathering and inputting information from various departments.
- Leverages various platforms, such as MS Project, MS Planner, MS Teams, MS To-Do, Sharepoint, and other platforms that may be implemented in the future, to help establish real-time project monitoring and workflow task allocations.
- Provides project management support functions for routine capital projects and supports project managers during project delivery.
- Supports project managers in the development of project plans and project closeout documentation.
- Follows all policies, procedures, and standards of the CRD.
- Performs other related duties as required.
- None
- Excellent communication (verbal and written), interpersonal, and customer service skills are required.
- Demonstrated ability to establish and maintain effective working relationships with internal and external parties.
- In-depth understanding of the Project Management Body of Knowledge (PMBOK) with direct experience specific to the project life cycle, preferably related to municipal infrastructure improvement projects.
- Detail-oriented with excellent organizational skills.
- Demonstrated analytical skills with the ability to obtain, catalogue, and interpret diverse information to achieve desired results.
- Advanced skills in creating, monitoring, and manipulating complex schedules in MS Project. Experience with Primavera P6 and other project management software and systems is also considered an asset.
- Demonstrated experience in working on complex project-focused work as part of a diverse team.
- Complete understanding of how project controls can be used to improve project delivery. Detailed understanding of concepts including critical path analysis, milestones, float, cost controls, work breakdown structure, cash flow, earned value, document control, and contract administration.
- Demonstrated experience with Microsoft 365 platforms, including Word, Excel, Outlook, PowerPoint, Teams, Project, Planner, To-Do, OneNote, OneDrive, Sharepoint, Visio, and others.
- Experience developing, revising, and implementing processes and procedures to improve project delivery.
- Experience in developing workflow diagrams and other aids to help onboarding of staff and clarifying processes and procedures in a clear and concise manner.
- Understanding of typical project documentation and digital document management.
- Demonstrated ability to manage consultants to help facilitate goals and deliverables.
- Degree in a related discipline
- A minimum of 6 years' directly related experience
- An equivalent combination of education and experience
Project Management Professional (PMP) certification is considered an asset.
APPLICATIONSTo apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.
We welcome all qualified applicants to apply and may consider a combination of experience, education, and/or training where possible.
The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.
We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences.
Accommodations will be provided upon request during the selection process.
#J-18808-Ljbffr-
Financial Controller
5 months ago
Victoria, Canada Reliable Controls Full time**Who we are**: Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we...
-
Project Controller
1 week ago
Victoria, Canada Stantec Full timeProject Controller - ( 2400042M ) **Description** Starting a project with the end goal in mind creates meaningful change. This philosophy guides how we approach every transportation infrastructure project - from concept design to construction - with a consistent driver of providing people with better and smarter mobility options. From major expressway and...
-
HR Coordinator
1 month ago
Victoria, Canada Reliable Controls Full time**Who we are**: Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we...
-
HR Coordinator
2 months ago
Victoria, Canada Reliable Controls Full time**Who we are**: Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we...
-
Project Coordinator
5 months ago
Victoria, Canada Stantec Full timeProject Coordinator - ( 24000162 ) **Description** Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common...
-
Project Coordinator
5 months ago
Victoria, Canada Flynn Companies Full timeFlynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. **At Flynn, it's not just a job, it's a career** Flynn Group of...
-
Product Configuration Coordinator
5 months ago
Victoria, Canada Reliable Controls Full time**Who we are**: Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we...
-
Project Coordinator
5 months ago
Victoria, Canada Summit Brooke Construction Full timeOrganization Overview Summit Brooke Construction is a mid - to large-sized Commercial General Contractor specializing in the construction of tenant improvements, multifamily developments, commercial retail, warehouse buildings and restaurant projects across BC. With an empowered and passionate team of professionals we oversee the total construction process....
-
Project Coordinator
5 months ago
Victoria, Canada Heritage Collective Full time**Project Coordinator** Our talented and wonderful Kristy is leaving our city, and we are now on the search for someone just as amazing. During her time with us, she took her office coordinator position to the next level and developed it into a Project Coordinator role, which is where our soon to be hired person will start their journey with us. She also...
-
Project Coordinator
5 months ago
Victoria, Canada Heritage Collective Full time**Project Coordinator** Our talented and wonderful Kristy is leaving our city, and we are now on the search for someone just as amazing. During her time with us, she took her office coordinator position to the next level and developed it into a Project Coordinator role, which is where our soon to be hired person will start their journey with us. She also...
-
Bom Coordinator
5 months ago
Victoria, Canada Reliable Controls Full time**Who we are**: Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we...
-
Project Coordinator
2 months ago
Victoria, Canada Durwest Construction Management Inc. Full timeJoin Durwest as a Project Coordinator, where you'll be instrumental in supporting the delivery of top-tier construction projects and contributing to our strategic growth in the industry. As a key member of the project team, you'll assist in the coordination and execution of projects, working closely with clients and stakeholders to ensure their vision is...
-
Project Coordinator
4 weeks ago
Victoria, British Columbia, Canada Babcock International Group Full timeProject Scheduler RoleWe are seeking a skilled Project Scheduler to join our team at Babcock International Group. As a Project Scheduler, you will play a critical role in ensuring the successful delivery of projects by coordinating resources, managing timelines, and optimizing project workflows.Key Responsibilities:Develop and maintain project schedules,...
-
Project Coordinator
4 weeks ago
Victoria, British Columbia, Canada Babcock International Group Full timeProject Scheduler RoleWe are seeking a skilled Project Scheduler to join our team at Babcock International Group. As a Project Scheduler, you will play a critical role in ensuring the successful delivery of projects by coordinating resources, managing timelines, and optimizing project workflows.Key Responsibilities:Develop and maintain project schedules,...
-
Project Coordinator
4 weeks ago
Victoria, British Columbia, Canada Riverstone Management Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Stillwater Design Build. As a Project Coordinator, you will play a critical role in the successful planning and execution of projects, working closely with our Senior Project Manager to ensure timely completions and client satisfaction.Key...
-
Project Coordinator
4 weeks ago
Victoria, British Columbia, Canada Riverstone Management Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Stillwater Design Build. As a Project Coordinator, you will play a critical role in the successful planning and execution of projects, working closely with our Senior Project Manager to ensure timely completions and client satisfaction.Key...
-
Project Controls Manager
1 month ago
Victoria, Canada Babcock International Full time**Project Controls Manager**: - Location: Victoria, British Columbia, CA, V8Z 0B9- Onsite or Hybrid: **Project Controls Manager - Marine Operations** **Victoria, BC** - Expected Salary: $83,395 to $125,093_ Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers...
-
Project Controls Manager
3 weeks ago
Victoria, British Columbia, Canada Babcock Full timeJob Title: Project Controls ManagerJob Summary:Babcock Canada is seeking a highly skilled Project Controls Manager to join our team in Victoria, BC. As a key member of our Waterfront PMO, you will be responsible for ensuring that our business has the right tools, processes, and measures for consistent and controlled messaging, reporting, performance...
-
Project Controls Manager
1 month ago
Victoria, British Columbia, Canada Babcock Full timeProject Controls Manager - Marine Operations Summary: Lead a team of project controls professionals to ensure the delivery of complex projects in the marine sector, with a focus on cost control, scope management, and risk mitigation. Babcock International is a global leader in the provision of critical support services to the marine sector, with a strong...
-
Project Coordinator
3 weeks ago
Victoria, British Columbia, Canada Riverstone Management Full timeProject Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Riverstone Management. As a Project Coordinator, you will play a crucial role in the successful planning and execution of projects.Key Responsibilities:Assist in managing project budgets, including supporting monthly...