Project Coordinator

5 months ago

Victoria, Canada Heritage Collective Full time

**Project Coordinator**

Our talented and wonderful Kristy is leaving our city, and we are now on the search for someone just as amazing. During her time with us, she took her office coordinator position to the next level and developed it into a Project Coordinator role, which is where our soon to be hired person will start their journey with us. She also made a lasting impression on our team, and hiring someone who fits into our work culture will be an important part of our hiring process.

If this resonates with you, keep reading...

Heritage Masonry is a reputable and thriving company specializing in high-quality masonry services. As we continue to expand our operations, we are seeking a talented and dedicated individual to join our team as our Project Coordinator.

In our humble opinion, we see this is an exceptional opportunity for a detail-oriented and organized professional with familiarity in the trades, to contribute to our success and grow their career in a dynamic and supportive, friendly work environment.

Previous experience as a PC is not necessary, however a strong command of administration and coordination skills are.

We value professionalism, integrity, and a strong work ethic. In this role, you will have the opportunity to work closely with our skilled team, including masons, project managers, owners and administrative staff, as well as liaise with clients and vendors. Your excellent communication skills and attention to detail will be essential in maintaining effective relationships and supporting the financial aspects of our projects.

**Overarching Accountabilities**:
Project schedule, cost controls, project submittals, project tracking, measuring, and communicating quality control targets, project financial reporting, ordering of tools, equipment, and materials. As well as building meaningful relations with all stakeholders whom you come in contact with.

Reporting directly to the Operations Manager (OM), the PC supports the OM in ensuring projects run smoothly from start to completion. The PC manages the administrative tasks relating to the projects and supports the site leads in the logístical requirements the projects. The PC also provides support to the OM on large/complex jobs.

**Other tasks will include and not be limited to**:

- Ensuring successful handover from project planning to project kick-off
- Assist in work planning and implementation through scheduling management of the team.
- Assist the OM with management of the project schedule, report on financial performance of the project, organize communications and information through charts, reports, handover documents etc.
- Preparing and reviewing project submittals
- Analyzing projects drawings and specifications for estimating and project planning
- Project documentation management
- Tracking project quantities and administering procurement processes
- Assist in the review of subcontracts, change orders, extra work quotation, and project financial reporting
- CAD Drawings
- Kind, positive and team spirited.
- Work independently, and drive initiative.

**Perks**:

- Team culture
- Team nights out
- Snack and drink station
- Weekly engagement meetings with the owners
- Benefits
- Swag
- Training and mentorship
- Paid training
- Wage between $28-$32/ hour

If you are seeking a career as a PC, and thrive in a fast-paced environment, then this is an excellent opportunity to join our team and begin your career path with us. With visionary leadership and a commitment to delivering total customer satisfaction, we offer an inspiring and supportive work environment. We are a friendly, fun and professional team.

To apply, please submit your resume outlining your relevant experience and qualifications. Successful applicants will be contacted for a phone interview.

Pay: $28.00-$32.00 per hour

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Teams: 2 years (preferred)
- Microsoft Office: 4 years (required)
- Microsoft Excel: 4 years (required)
- Sage: 1 year (preferred)
- understanding of trades: 1 year (preferred)
- Office: 4 years (preferred)
- project coordination: 2 years (required)
- Customer service: 2 years (preferred)

Work Location: In person

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