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Accounts Payable Clerk

3 months ago

Brampton, Canada Accoravillage Full time

Thursday, August 22, 2024

About us

Sofina Foods is one of Canada’s leading manufacturers of primary and further processed protein products for retail and foodservice customers as well as international markets. We manufacture pork, beef, turkey, chicken and fish products in Canada and Europe. Our family of brands include: Cuddy, Lilydale, Janes, Mastro, San Daniele, Fletcher’s, Vienna, Riserva and Zamzam in Canada; and Youngs, Greenland and Karro’s in UK. We are also the exclusive Canadian distributor of Italy’s finest Rio Mare, Lavazza products and Kicking Horse Coffee in Canada.

Position Summary:

As an Accounts Payable Specialist reporting to the Assistant Controller, you will be responsible for managing the processing of vendor invoices, resolving vendor-related issues, and administering employee expense reports. Your role will ensure that all transactions are completed in accordance with corporate policies and procedures.

Key Responsibilities:

  • Process vendor invoices and employee expense reports, including special payments such as rental agreements, ensuring adherence to Sofina’s financial policies and procedures.
  • Print and review all invoices from the AP general mailbox, follow up with relevant sites for supporting documents, and complete 3-way matching for accuracy.
  • Update and review the critical vendor list quarterly with the supervisor. Implement a regular account reconciliation process based on vendor statements to avoid late payment and interest charges.
  • Maintain accurate and compliant vendor accounts, ensuring records are kept in line with legal and company requirements.
  • Perform supplier reconciliations, resolve any issues with vendors, and manage relationships to uphold a strong vendor standing.
  • Prepare and record month-end expense accruals for invoices not yet entered into the system, providing detailed documentation to the Controller.
  • Ensure compliance with the corporate record retention policy by maintaining proper filing of physical records and organizing annual document storage post-audit.
  • Communicate effectively with vendors to clarify AP processes and address any open issues.

Requirements:

  • Minimum of 2 years of bookkeeping and accounts payable experience in a similar environment is required.
  • Proven accounts payable experience preferred.
  • Proficiency with Microsoft Office applications (Excel, Word, Outlook).
#SMARK

Sofina Foods Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements , for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview.

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