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Office Administrator
2 months ago
We are searching for organized, customer-focused and driven individuals to join our Kelowna team as an Office Administrator.
Purpose: Provide administrative assistance to the Branch by performing tasks that are repetitive in nature and minimally complex. Perform support at a basic operational level regarding two or more of the essential support functions necessary for the operation of the branch, including Human Resources support, production scheduling/shipping, inventory support, inside sales support, and basic accounting/bookkeeping support.
Primary Duties and Responsibilities:
- Demonstrate conduct consistent with Nucor Rebar Fabrication’s vision and values.
- Assist with answering phones and general office administration functions.
- Report weekly payroll hours.
- Communicate/distribute all pertinent Human Resources information to location employees.
- Assist with maintenance of record keeping including safety, workers compensation, etc.
- Maintain strict confidentiality with regard to Human Resources and payroll issues.
- Assist with administrative safety activities including the completion of first aid reports, accident investigations, and other reports as needed.
- Assist sales and estimating staff in the preparation of sales bids and project quotations.
- Assist with sales follow-up and reporting.
- Coordinate shop production schedule with the Shop Manager and detailers to maximize efficiency and minimize costs.
- Arrange trucking with approved freight companies and schedule deliveries.
- Develop exceptional working relationships with customers and vendors.
- Prepare and record necessary paperwork.
- Assist with basic accounts payable and accounts receivable tasks.
- Perform other duties as required by the supervisor.
Minimum Qualifications and Education Requirements:
- High school diploma or GED.
- Two-year diploma from an accredited post-secondary institution is preferred.
- Excellent written/verbal communication skills and math skills.
- Proficient in Microsoft Office applications.
- Excellent interpersonal and organizational skills.
- Able to coordinate multiple tasks and work under deadline pressure.
- Accuracy and attention to detail are essential.
- Retail/sales experience is preferred.
Benefits:
- Extended health, dental, and vision care benefits.
- Company RRSP program with employer match.
- Stock purchase program.
- Scholarship opportunities.
- Opportunities for career growth.
Special Demands:
- Overtime hours may be required.
- Vehicle required, we are located closer to Lake Country.
Physical Demands:
- Typical office activities.
- Walking, sitting, standing, bending.
- Using hands to operate objects, tools, computers, and other electronic equipment.
- Lifting/handling computers and related equipment.
- Vision abilities including close vision and adjusting focus.
