Dental Office Receptionist + Administrator

4 days ago

Old Toronto, Canada White Tooth Dental Full time

Please do not contact the office directly (phone or email) to inquire about or apply for the position.

Only applications with both the (1) Skills Assessments and (2) Custom Questions completed, and a minimum ”Proficient” score on the Skills Assessments will be considered.

For anyone with a listed location that is not within the GTA, please use the Cover Letter to explain those circumstances and why you are applying for this position.

Established dental practice in West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the dental industry and skilled in their reception duties.

The ideal candidate is an experienced, skilled receptionist - someone with the confidence to apply their core reception skills to any field and has the desire to learn the "dental language" should you have no dental experience. An exposure to dentistry with a minimum 1 year of experience in dental reception, and is a graduate of a dental reception/ administration program is preferred. Also considered will be experienced receptionists with strong customer service skills from any field- preference for private medical office receptionists/ administrators (physio, optometry, chiropractic, etc) (ie. has experience with billing and dealing with private insurance).

You will be the lead office receptionist/ administrator for a 1 dentist, 1 assistant, 2.5 hygienist, 2 receptionist/ administrator office.

What we are looking for is someone who is a skilled receptionist; someone who is very confident in their core reception skills:

  • Customer service
  • Answering the phone and emails
  • Friendly and pleasant
  • Helpful
  • Understands how to book, fill and keep an efficient schedule
  • Have excellent professional verbal and written communication skills
  • A desire to genuinely help our patients/ clients
  • The importance of documentation in the patient's chart

If you are:

  • Dependable with your attendance for the hours and days listed
  • High level written and verbal professional communication skills (including use of professional addressing and sign-offs)
  • Flexible in learning a new way to do things
  • Confident in what *you* need to do to keep *yourself* organized
  • Able to follow directions; instructions; and checklists accurately
  • Detail-oriented
  • Precise and accurate
  • Punctual
  • Organized
  • Someone who takes the time to understand the "why" behind their assigned tasks and duties in order to apply that knowledge to new situations
  • A fast and independent, adventurous learner: willing to attempt to learn a new protocol by following a detailed checklist/ walk-through (without being shown how to do it before-hand) BUT
  • Does not rush
  • A "self-starter" - able to keep yourself busy finding helpful ways to make the office environment more efficient
  • Able to apply feedback given towards improving skills and completion of tasks
  • Up for a challenge
  • Coachable ie. are open to learning more things as well as learning a new way to do things you already know how to do
  • Interested to "learn a new language" (assuming you have no dental experience)
  • Looking to find a place to make your own and grow with -

This job could be the right fit for you We would love to find someone who enjoys all aspects of dental reception duties and is looking for a career in the dental administration field. This job offers the possibility of independence, internal growth and an office to "call your own"

Main responsibilities will be patient intake and care coordination, answering the phone, booking and confirming appointments, recalls, follow-up on dental predeterminations, billing and dealing with dental insurance, referrals, keeping track of invoices and paying office bills, helping keep track of office statistics.

**PLEASE TAKE NOTE**:

Hours are:

  • Monday 9:00 AM- 6:00 PM/ 7:00 PM
  • Tuesday 8:00 AM- 5:00 PM
  • Wednesday 7:30 AM- 4:30 PM/ 8:00 AM - 5:00 PM
  • Thursday 8:00 AM- 5:00
  • Friday 7:30 AM- 12:30 PM/ 8:00 AM - 1:00 PM

(Average 33h-37h/ week)

HOWEVER

As the office grows, your specific shift start/ end times and days may need to change (short or long-term) to include more evenings, and *possibly* a Saturday (to be discussed in advance if that occurs).

Experience with taking assignment of benefits preferred.

Commute/ Parking:

  • We are best accessed by public transit (Jane station)
  • There are no staff office parking spots
  • General building parking is not available
  • It may be possible to rent a spot (please inquire)
  • Paid parking available
  • Free side street parking available (when you can find a spot)
  • Green P lots are available nearby

**Position start date: IMMEDIATELY**

Duties:

  • Handling cash
  • Invoicing customers
  • Handling accounts payable and receivable
  • Generating financial and operational reports
  • Processing payments
  • Handling multiple projects and tasks at once
  • Handling sensitive information in a confidential manner
  • Processing medical billing, insurance verification, etc.

Work Remotely

  • No

**Starting SALARY:

  • Commensurate with level of dental-specific reception experience
  • No dental and no medical reception experience: $19.00- $20.00/h
  • No dental but have medical reception experience: $20.00- $22.00/h

Dental experience: please see the ODAA wage chart

NOTE: anyone with non-Canadian dental experience will not be offered the same rates as those listed on the ODAA wage chart.

Job Type: Full-time

Pay: $19.00-$28.00 per hour

Benefits:

  • Dental care

Flexible language requirement:

  • French not required

Schedule:

  • 8 hour shift

Application question(s):

  • Please describe the ways you keep yourself organized at work in order to (1) successfully and (2) accurately complete all tasks assigned to you.
  • How many years of dental reception experience do you have?

Experience:

  • Customer service: 1 year (required)
  • Scheduling/ receptionist: 1 year (required)

Work Location: In person

Expected start date: 2024-09-30

#J-18808-Ljbffr

  • Dental Receptionist

    2 weeks ago

    Toronto, Canada NYSD DENTAL OFFICE Full time

    Established dental office in GTA looking for an outgoing, organized, and computer savvy Dental Receptionist.The successful applicant will also have strong communication and interpersonal skills. Dental Assisting experience would be an asset. **Responsibilities**: - Greet and welcome patients as they arrive at the dental office - Answer phone calls and...

  • Dental Office Receptionist + Administrator

    3 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed, friendly and is _**looking for their "forever" home**_ working with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the...

  • Dental Office Receptionist + Administrator

    3 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed, friendly and is _**looking for their "forever" home**_ working with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the...

  • Dental Office Receptionist + Administrator

    4 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed, friendly and is _**looking for their "forever" home**_ working with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the...

  • Dental Office Receptionist + Administrator

    4 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed, friendly and is _**looking for their "forever" home**_ working with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the...

  • Dental Office Receptionist + Administrator

    4 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed, friendly and is _**looking for their "forever" home**_ working with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the...

  • Dental Office Receptionist and Administrator

    5 days ago

    Old Toronto, Ontario, Canada White Tooth Dental Full time

    About the RoleWe are seeking a highly organized and detail-oriented Dental Office Receptionist and Administrator to join our team at White Tooth Dental. As the first point of contact for our patients, you will be responsible for providing exceptional customer service and ensuring a smooth and efficient experience for all visitors to our office.Key...

  • Dental Office Receptionist and Administrator

    5 days ago

    Old Toronto, Ontario, Canada White Tooth Dental Full time

    About the RoleWe are seeking a highly organized and detail-oriented Dental Office Receptionist and Administrator to join our team at White Tooth Dental. As the first point of contact for our patients, you will be responsible for providing exceptional customer service and ensuring a smooth and efficient experience for all visitors to our office.Key...

  • Dental Receptionist

    3 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for an outstanding individual to join our amazing team in Toronto located minutes away from Union Station. We are looking for a permanent **Full Time Dental Administrator.** Must be able to work evenings and alternating Saturdays. Responsibilities include: - greet patients - register new patients according to...

  • Dental Office Receptionist + Administrator

    3 weeks ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the dental industry and skilled in their reception...

  • Dental Office Receptionist + Administrator

    1 month ago

    Toronto, Canada White Tooth Dental Full time

    **Applications that do not have the skills assessments or screening** questions answered **will not be considered**. Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our...

  • Dental Office Receptionist + Administrator

    4 weeks ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the dental industry and skilled in their reception...

  • Dental Office Receptionist + Administrator

    4 weeks ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the dental industry and skilled in their reception...

  • Dental Office Receptionist + Administrator

    4 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed, friendly and is _**looking for their "forever" home**_ working with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the...

  • Dental Office Receptionist + Administrator

    1 day ago

    Toronto, Canada White Tooth Dental Full time

    **References required** Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the dental industry and...

  • Dental Office Receptionist + Administrator

    4 months ago

    Toronto, Canada White Tooth Dental Full time

    **PLEASE NOTE: Do not contact the office directly for any reason. Applications will only be considered through Indeed. Any applicants calling the office directly will not be considered.** Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is...

  • Dental Office Receptionist + Administrator

    4 months ago

    Toronto, Canada White Tooth Dental Full time

    Established dental practice in **West Toronto (at Bloor St and Jane St, 5 minutes walk from Jane station) **with 4 chairs looking for a dental receptionist who is committed and friendly to work with an amazing, tight-knit team helping our kind and loyal patients. We are looking for someone passionate about the dental industry and skilled in their reception...

  • Dental Office Receptionist

    24 hours ago

    Old Toronto, Ontario, Canada White Tooth Dental Full time

    About the RoleWe are seeking a highly skilled and organized Dental Office Receptionist to join our team at White Tooth Dental. As the first point of contact for our patients, you will be responsible for providing exceptional customer service, managing patient intake and care coordination, and ensuring the smooth operation of our front desk.Key...

  • Dental Office Receptionist

    1 day ago

    Old Toronto, Ontario, Canada White Tooth Dental Full time

    About the RoleWe are seeking a highly skilled and organized Dental Office Receptionist to join our team at White Tooth Dental. As the first point of contact for our patients, you will be responsible for providing exceptional customer service, managing patient intake and care coordination, and ensuring the smooth operation of our front desk.Key...

  • Dental Office Administrator

    4 months ago

    Toronto, Canada Brush Dental Full time

    Come join our amazing team at Brush Dental! We are searching for a detail-oriented, experienced **Dental** **Office Receptionist** on a full-time basis. The Dental Office Receptionist will play a key role in executing the day to day administration and coordination of the dental office. The person we are looking for loves welcoming and interacting with...