Administrative Coordinator

4 days ago

Oakville, Canada Hour Consulting Full time
We are currently hiring for a full time permanent Administrative Coordinator for our client, a full-service tax advisory firm that provides Canadian domestic/international tax planning and tax dispute advice to clients throughout Canada and internationally. They are growing and looking for an Administrative professional to join their team to support the management and overall operations of the Taxation and Legal consulting firm.


They counsel and support clients in matters regarding their tax and estate planning. They pride themselves in tackling the most challenging problems and providing solutions which are effective for clients. Their team includes experienced professionals, including Chartered Professional Accountants and lawyers focused on client needs in a holistic manner.


The experienced Administrative Coordinator will be working from the Oakville office location. This position offers excellent opportunities for learning to the right candidate.

As the Administrative Coordinator, you will manage the daily operations of the office, handling a variety of business and administrative tasks. Working in a fast-paced client Accounting and Legal Firm. The Administrative Coordinator will lead the executive administrative responsibilities in providing seamless administrative support.



What you will do:

  • Provides administrative support to ensure efficient operations of the office

  • Answers phone calls, schedules meetings, takes notes, and supports pre scheduled visitors

  • Carries out administrative duties such as filing, typing, copying, scanning, etc.

  • Exhibits polite, timely, and professional communication via phone, e-mail, and mail

  • Coordination of mailing packages, letters

  • Preparing organizational charts appendices as and when required.

  • Researches and purchases services for both client projects and office operations

  • Thoroughly documents processes, credentials, subscriptions, etc.

  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

  • Contributes to team effort by accomplishing related tasks as needed

  • Contact CRA for client and team queries as and when required.

  • Facilitates invoicing to clients and payment of suppliers/vendors as well as employee reimbursements

  • Deposits and tracks client payments, including cheques and electronic transactions

  • Records expenses including vendor services, project purchases, office supplies, meals, employee purchases

  • Coordinates with Accounting to ensure all entries are upto date.

  • Tracks vacation days of team and able to source and answer basic HR related questions which the team may have

  • Organizes team events and collects feedback on improvements to process, culture, or supplies

What they are looking for:

  • At least 2 + years of administrative/office experience

  • Knowledge of appropriate software including Office 365 including PowerPoint

  • Experience in social media is a bonus

  • Familiarity with Adobe Acrobat, Harvest, Karbon or a project management software is a plus

Skills and Qualifications:

  • Basic project management skills

  • Reporting Skills

  • Administrative Writing Skills

  • Technology Skills including Microsoft Office

  • Strong organizational skills with the ability to prioritize tasks.

  • Ability to Analyze Information

  • Professionalism and Positivity

  • Problem Solving and Creativity

  • Strong relationship building skills and ability to work in a team environment

  • Bachelor's degree or college diploma

#J-18808-Ljbffr

  • Administrative Coordinator

    4 weeks ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Administrative Coordinator** **Full-Time Permanent Position** Reports to: Senior Administrative Coordinator Education: College Diploma/University Degree; Diploma in Office Administration or equivalent field is preferred **Experience**: 5+ years progressive administrative experience Experience with Blackbaud’s “OnProducts” (an asset) Experience...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Canada Rockstar Games Full time

    At Rockstar Games, we create world-class entertainment experiences. A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most...

  • Administrative and Intake Coordinator

    4 weeks ago

    Oakville, Canada Chisholm Psychology Centre Full time

    **Administrative Coordinator** For the past 50 years, Chisholm Psychology Centre has been a leading provider of psychological services in Oakville. We offer both assessment and counselling services, with a staff of 25 dedicated psychology and administrative professionals. We are often described as professional, friendly, and caring by our clients and...

  • Administrative Coordinator

    2 months ago

    Oakville, Canada Emterra Group Full time

    **About Us** If you're offered a seat on a rocket ship, don't ask what seat! Just get on.” - Sheryl Sandberg Ryse Solutions is a rocket ship for the circular economy. Owned by a BIPOC Canadian woman in a male dominated industry, we are not afraid to stand out. We act like a start-up, service clients like a consultant, and truly care about the environment...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Canada Town of Oakville Full time

    **Job Details**: **Temporary Full-Time (CUPE 1329T)**: **Posting Status**: **Open of all current Town of Oakville employees and external applicants**: **Duration**: **9-month contract**: **Closing Date**: **Applications for this position must be received at** **oakville.ca** **in the employment section by no later than 11:59pm on **August 24,...

  • Project Coordinator/administrator

    4 days ago

    Oakville, Canada Mega Reno Inc Full time

    Job Overview: **Duties**: - Coordinate project activities and ensure all project phases are documented - Assist in product development and project implementation - Supervise project progress and address any issues that arise - Utilize project management tools and Excel to track project status, expenses, and schedule - Collaborate with cross-functional teams...

  • Administrative Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Emterra Group Full time

    About UsIf you're offered a seat on a rocket ship, don't ask what seat Just get on." - Sheryl SandbergRyse Solutions is a rocket ship for the circular economy. Owned by a BIPOC Canadian woman in a male dominated industry, we are not afraid to stand out. We act like a start-up, service clients like a consultant, and truly care about the environment like our...

  • Salon Coordinator/ Administration

    3 weeks ago

    Oakville, Canada Medical Image Wigs Full time

    Front Desk Receptionist/ Salon coordinator **Medical Image Wigs** Oakville, Ontario Job Details **Salary** $18 an hour **Job type** Full - time Permanent **Qualifications** Administrative / Customer Service Secondary School (preferred) - greet customers appropriately - answer and address incoming phone calls in a timely and polite manner - deal...

  • Office Administrator

    3 weeks ago

    Oakville, Canada Spark Power Full time

    **Office Administrator / Project Coordinator** **Location**: Oakville **Overview**: The Office Administrator / Project Coordinator will oversee the operations of the branch of a company as an assistant to the manager. In this role, your duties will include monitoring the proper operation of the facility, handling the daily accounting duties, and performing...

  • Administrative/social Media Coordinator

    4 weeks ago

    Oakville, Canada URBANTECH CONSULTING Full time

    **Urbantech** is the GTA’s premier boutique Civil Engineering consulting firm. We have earned a reputation for excellence as a leader in the land development industry through many years of experience. **Administrative Responsibilities**: - Act as first contact for the office ensuring a professional and friendly experience for clients, staff and...

  • Dental Administrator

    3 weeks ago

    Oakville, Canada Tanglewood Dental Office Full time

    **Job description** **Key Responsibilities**: - manage patient scheduling and ensure that schedule for Dentist and Hygiene is fully booked - ensure the delivery of quality dental care to patients - present treatment plans to the patients - organize and present financial arrangements to patients - resolve patient issues in accordance with office policies...

  • Agency Administrative Coordinator

    1 month ago

    Oakville, Canada Eric Gruscyk - Desjardins Insurance Agent Full time

    **Agency Administrator - Desjardins Insurance Office**: **Location**: Type: Full Time **Position Overview**: A successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Administrator - Desjardins Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based...

  • Administrative and Bookkeeping Coordinator

    1 week ago

    Oakville, Canada Powersports Link Financing Inc. Full time

    **Note**:This is an hourly position, and can be either a part time or full-time opportunity **Location**:Unit 204, 3485 Rebecca Street, Oakville, Ontario **About Us**: Powersports Link Financing is a reputable financing brokerage that provides financing for our Dealer Partners and their customers in the Powersports, RV, Marine and Automotive Industries....

  • Agency Administrative Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Eric Gruscyk - Desjardins Insurance Agent Full time

    Agency Administrator - Desjardins Insurance Office Location:Type: Full Time Position Overview:A successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Administrator - Desjardins Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and...

  • Agency Administrative Coordinator

    1 week ago

    Oakville, Canada Eric Gruscyk - Desjardins Insurance Agent Full time

    Agency Administrator - Desjardins Insurance OfficeLocation:Type: Full TimePosition Overview:A successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Administrator - Desjardins Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and...

  • Agency Administrative Coordinator

    1 month ago

    Oakville, Canada Eric Gruscyk - Desjardins Insurance Agent Full time

    Agency Administrator - Desjardins Insurance Office Location:Type: Full Time Position Overview:A successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Administrator  - Desjardins Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based...

  • Dental Administrator/ Treatment Coordinator

    4 weeks ago

    Oakville, Canada Oakville Dental Full time

    Seeking a highly motivated and experienced Dental Administrator/Treatment Coordinator for an established practice in Oakville. Impeccable communication skills. Dentrix software is an asset. Team player. Flexible schedule. One evening and some Saturdays are required... otherwise day shifts. Must have experience in the Dental field for at least 3...

  • National Business Administration Coordinator

    7 days ago

    Oakville, Canada The Salvation Army - NRO Full time

    **National Business Administration and Finance Coordinator** **National Business Administration and Finance Department** **Hybrid - Full Time Position** **Oakville Home Office and Work from Home** Are you looking for a new opportunity to build a career while having a positive impact in your community? If so, the next journey in your career starts with...

  • Dental Administrator/treatment Coordinator

    4 weeks ago

    Oakville, Canada Reflections Dental Full time

    Our state of the art clinic is seeking a talented team member to join our amazing close knit team. We are a patient driven clinic and are seeking a Dental Administrator/Treatment Coordinator that wants a long term position with our clinic. This opportunity involves getting to work with patients, dental specialists and having a great work-life balance What...

  • Operations Coordinator

    3 days ago

    Oakville, Canada Geotab Full time

    **Who you are: We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Operations Coordinator who will works closely with cross-functional teams to assist in project planning, resource management, and process optimization. If you love technology, and are keen to join an industry leader — we would...