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Office Receptionist/Administrator

2 months ago

Old Toronto, Canada TorontoJobs.ca Recruitment Division Full time

Our client, a CPA firm, is currently looking to add an Office Receptionist/Administrator to their dynamic and growing team The Office Receptionist/Administrator is responsible for managing the front desk on a daily basis and performing a variety of administrative and clerical tasks.


Key Responsibilities
  • Receive visitors at the front desk by greeting, welcoming, directing and announcing them properly
  • Answer, screen, forward incoming calls and relay messages
  • Receive and sort daily mail
  • Prepare and execute bank deposits
  • Prepare mailings via regular postage and courier
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)
  • Ensure boardroom is tidy (coffee machine and boardroom table wiped down daily) and stocked (e.g., coffee, water)
  • Ensure kitchenette is tidy
  • Prepare boardroom for meetings (set up Skype, connection to network laptop, order refreshments etc.)
  • Maintain office security by following safety procedures
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Compile files
  • Perform other clerical receptionist duties such as filing, scanning, photocopying, transcribing and faxing

Job Requirements:
  • Work experience as a Receptionist, Front Office Representative, or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g., fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree: additional certification in Office Management is a plus

To apply to this position, please submit your resume to resumes@torontojobs.ca #J-18808-Ljbffr