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Administrative Assistant to the Director

4 months ago

Old Toronto, Canada Nova Scotia Health And Iwk Health Full time

Req ID: 180548
Company: Nova Scotia Health
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: OPCZ Clinical Transformation
Type of Employment: Permanent Hourly FT (100%FTE) x 1position(s)
Status: Management/Non Union P osition
Posting Closing Date: 6-Jun-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director(s) and Medical Co-Lead by effectively coordinating the day-to-day operation of the Director’s/Medical Co-Leads office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the health authority. This position provides support to assigned networks, individuals, committees or working groups, as well as supports other members of policy and planning. This position works closely with the Executive Assistant to the VP, Operations, Medical Executive Director, Corporate / Zone Executive Assistants, and Administrative Assistant to the other Directors and Networks.

About You

We would love to hear from you if you have the following:

  • Post-Secondary diploma in a recognized office administration, business administration or secretarial program
  • Undergraduate degree is an asset
  • Minimum of 5-7 years of progressively responsible experience required
  • providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
  • Excellent communication, interpersonal, prioritizing and organizational skills are required.
  • Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
  • Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
  • Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours
  • Permanent, Full-time position; 75 hours bi-weekly
Compensation and Incentives

$23.78 - $29.73 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify. Follow Us

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