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Executive Assistant

3 months ago

Vaughan, Canada SIRC Full time

Primary Duties and Responsibilities:

  • Assist/support the Chief Executive Officer in day-to-day operations of the corporation (i.e., schedules, travel logistics, communications, presentations, documentation management)
  • Assist/support the Chair of the Board of the corporation with all logistical administrative requirements (i.e., schedules, travel logistics, communications, documentation management)
  • Manage the administrative requirements of the Board of Directors (i.e., meeting logistics, communications, minutes, Board travel, meals and accommodations and documentation management)
  • Manage the administrative requirements (i.e., meeting logistics, minutes and documentation management) of the Executive Management Committee, Nominations Committee and the Voting Members Council
  • Assist with the Coordination of the corporation’s Annual Members Meetings
  • Assist where assigned with the Coordination of the annual Ontario Soccer Summit
  • Implement by-laws policies and procedures relevant to Corporate operations
  • Additional duties as may be directed by the Chief Executive Officer
  • This position will require some weekend work

Qualifications:

  • Experience:
  • At minimum 5 years of knowledge and practical experience serving in an executive level administrative; Board of Directors and Committee’s support role
  • Experience working with volunteers in a collaborative team environment
  • An understanding of the governance structure of soccer or amateur sport in general
  • Experience with single and large group travel and accommodations logistics
  • Experience and attention to detail with document management
  • Education and Professional Designations:
  • Diploma or Degree in Administration or equivalent
  • Skills and Competencies:
  • Excellent interpersonal skills
  • Excellent time management skills and ability to coordinate multiple tasks and projects at one time
  • Ability to maintain confidentiality and discretion where required
  • Excellent written and verbal communication skills
  • High proficiency work with Microsoft Office products; Word, Outlook, Teams, PowerPoint and Excel
  • Ability to work with and contribute to a positive staff, team environment built on collaboration, creativity and innovation
  • Self-starter and collaborator to achieve set goals
  • Confident, diplomatic, and personable approach
  • Ability to work flexible hours, including weekends where required
  • Works well under pressure handling multiple priorities and meeting established deadlines
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