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Administrative and Admissions Coordinator

3 months ago

Burlington, Canada Ashwood Glen School Full time

About Us: Ashwood Glen is a dynamic and innovative school dedicated to providing a holistic education that prepares students for success in an ever-changing world. Our community is diverse and vibrant, and we are committed to fostering a welcoming and inclusive environment for all.


The School Administrator is responsible for overseeing the daily administrative operations of the school. This role includes managing office activities, coordinating with faculty and staff, ensuring compliance with school policies, and providing a safe and productive learning environment for students. The School Administrator is also responsible for overseeing and managing the admissions process for prospective students. This role includes handling inquiries, processing applications, coordinating interviews, and ensuring a smooth transition for new students into the school community.


Key Administrative responsibilities:

  • Oversee the day-to-day operations of the school office, ensuring efficient administrative processes.
  • Develop and implement office procedures and policies to improve operational efficiency.
  • Maintain accurate and up-to-date student and staff records, including attendance, grades, and personal information.
  • Serve as the primary point of contact for parents, students, and staff regarding school-related inquiries.
  • Prepare and distribute school communications, such as newsletters, announcements, and reports.
  • Coordinate communication between school administration, teachers, parents, and external stakeholders.
  • Develop and maintain the school calendar, scheduling meetings, events, and activities.
  • Coordinate the use of school facilities for meetings, events, and extracurricular activities.
  • Organize and manage school-wide events, such as parent-teacher conferences, assemblies, and graduation ceremonies.
  • Maintain personnel records, including contracts, certifications, and performance evaluations.
  • Coordinate staff professional development and training programs.
  • Oversee the maintenance and security of school facilities, ensuring a safe and clean environment.
  • Manage inventory of school supplies and equipment, ensuring necessary resources are available.
  • Following and implementing health and safety practices and ensuring school is consistently meeting Public Health requirements


Key Responsibilities for Admissions Process Management:

  • Manage the end-to-end admissions process, including the dissemination of information, collection of applications, and communication with prospective families.
  • Coordinate and schedule interviews, assessments, and tours for prospective students and their families.
  • Serve as the primary point of contact for prospective students and their families, providing detailed information about the school’s programs, culture, and admissions process.
  • Respond promptly to inquiries via phone, email, and in-person meetings.
  • Maintain clear and proactive communication with applicants and their families throughout the admissions process.


Qualifications:

  • Bachelor’s degree in education, business administration, or a related field.
  • Previous experience in admissions, customer service, or a related field.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and admissions software.
  • Ability to work independently and as part of a team.
  • High level of professionalism and attention to detail.
  • Strong interpersonal skills and ability to interact effectively with diverse populations.