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Executive Assistant to the ED

1 month ago

Edmonton, Canada Government of Alberta Full time

Role Responsibilities

The Executive Assistant to the Executive Director (ED) coordinates and leads administrative activities for the Strategic Policy and Planning Branch and provides senior administrative assistance to the ED. 

The Executive Assistant to the ED provides a comprehensive range of administrative and office management activities to support effective and efficient Branch operations and to ensure consistency with department and GoA administrative policies and procedures. This includes coordinating information flow to ensure issues are addressed and problems are dealt with in a timely fashion.

The following activities entail some of the key responsibilities of the Executive Assistant to the ED: 

Action Requests (ARs)

Coordinates Branch responses to ARs and briefing notes to ensure accurate high quality and timely responses to requests and inquiries are processed in a manner consistent with relevant GoA and Ministry policies, processes and procedures. Reviews, edits and finalizes AR responses and briefing notes; verifies documents for accuracy, consistency and conformity to relevant guidelines and acceptable standards and formats.


Information Coordination

Coordinates arrangements for business travel, working sessions and committee meetings, preparing and/or reviewing expense claims for the ED and branch staff as required. At the request of the ED, attends meetings to take minutes. Finalizes the minutes in the appropriate format, noting all action items, and distributes the minutes to applicable recipients in a timely manner. Reviews, assesses and tracks correspondence directed to and from the ED and Branch Directors, identifying and bringing urgent and important concerns and issues to the ED and appropriate Director's attention.


​​​​​​​Branch Administration

Establishes and maintains effective communication and working relationships with department staff to answer inquiries, coordinate activities, exchange information, and resolve administrative issues. Coordinates and compiles briefing binders, including ensuring up-to-date versions of documents. Maintains distribution lists for the Branch. Maintains supply inventory for the Branch, including monitoring inventory to determine requirements, and ordering supplies in accordance with department procedures.

APS Competenices

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. 

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