office administrative assistant

3 weeks ago


Guelph, Canada UGO Fuel Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: Experience an assetWork setting
  • Willing to relocateTasks
  • Arrange and co-ordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Order office supplies and maintain inventory
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documentsComputer and technology knowledge
  • MS Outlook
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mailArea of specialization
  • Correspondence
  • Reports and records
  • InvoicesTransportation/travel information
  • Willing to travel regularlyWork conditions and physical capabilities
  • Ability to work independently
  • Work under pressure
  • Attention to detail
  • Large workloadPersonal suitability
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Time management
  • AccountabilitySupport for newcomers and refugees
  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Supports newcomers and/or refugees with foreign credential recognitionSupport for youths
  • Offers on-the-job training tailored to youths
  • Offers mentorship, coaching and/or networking opportunities for youthsSupport for Indigenous people
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Supports for visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Offers mentorship programs that pair members of visible minorities with experienced employees


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