Administrative Assistant

1 month ago

Guelph, Canada Eternity Systems Full time

**We're always looking for great people to join the Eternity Systems Team and we have an opportunity for you to be a part of our team If you enjoy working in a casual atmosphere while developing your HR knowledge then this may be the job for you**

**We have an opportunity for an ADMINISTRATIVE ASSISTANT contract position (13 months - Covering for a Leave of Absence)**

**Who we are**

ETERNITY SYSTEMS is the world leader in industrial sanitization of reusable packaging and containers. Established in Europe (France, Spain, Portugal and Germany) and in North America (United States and Canada) with 14 washing facilities, the Group achieved sales of nearly € 100 million in 2020, washing more than 700 million containers. ETERNITY SYSTEMS enjoys a central position within a circular ecosystem bringing together producers, retailers and suppliers of reusable packaging.

**Summary**

**Job Duties**:

- General administration, including reception, mail, courier services, supplies, and other logístical requirements, ensuring consistency.
- Provide administrative support to the Human Resources Manager including handling of sensitive and confidential matters
- Provide administrative support to various departments, locally and globally with in the company.
- Assist in planning and organizing of employee engagement activities.
- Coordinate Training activities and maintain training data base.
- Assist to coordinate JHSC Meetings and take minutes of the meetings
- Assist with New hire orientation and processes.
- Maintain accurate and comprehensive records.
- Maintain correct information in all KPI spreadsheets.
- Direct employee and/or client concerns to appropriate department
- Review employee time and attendance and notify department head and/or HR of any anomalies.
- Maintain, balance, and submit temporary agency time sheets on a weekly basis.
- Reconcile temporary agency invoices.
- Communicate with temporary agencies and suppliers
- Balance and reconcile company credit cards and expense reports.
- Manage purchase orders for the facility (includes, tracking balancing and reconciling)
- Submit Invoices to Yooz and track payments through head office finance department.
- Coordinating of incoming and outgoing mail.
- Answering of company telephone and direct calls appropriately.
- Regularly scheduled shifts within logistics department to perform as a back for Shipping Clerk position.
- Maintain an elevated level of professionalism with employees and vendors, representing MT Canada with high integrity.
- Demonstrate initiative and a willingness to take on new tasks, and present new and creative ideas.
- Order and replenish inventory for office supplies.
- Other duties as assigned.

**Requirements**:

- Minimum High School diploma required.
- 3-6 months minimum of working in an administrative or receptionist role.
- Effective communication skills and interpersonal skills with individuals at all levels of the organization.
- Technical Skills
- Excellent communication skills, both verbal and written
- Ability to prioritize and react to changing situations; able to meet deadlines.
- Flexible and positive attitude
- Ability to work independently and with mínimal supervision.

**Position Type and Expected Hours of Work**
- This role is on site office based.
- Core Working hours are 7:30 am to 4:00pm.
- Shipping Back up hours - Start time 5:45am
- Overtime may be required throughout the week and/or weekends.

Eternity Systems is committed to a workforce that reflects the diversity of the communities where our facilities are located. We actively seek qualified individuals with demonstrated skill and knowledge to deal with all aspects of diversity in a manufacturing environment. We are committed to accommodating applicants with disabilities throughout the hiring process under the Accessibility for Ontarians with Disabilities Act (AODA). Human Resources will work with applicants requesting accommodation at any stage of the hiring process upon request.

**Job Types**: Full-time, Fixed term contract
Contract length: 13 months

**Salary**: $22.00-$24.00 per hour

**Benefits**:

- Casual dress

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Guelph, ON N1L 0B9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Organizational skills: 1 year (preferred)
- Microsoft Excel: 1 year (preferred)
- Microsoft Outlook: 1 year (required)
- English: 1 year (required)
- Microsoft Word: 1 year (preferred)

Work Location: In person

  • Administrative Assistant

    6 hours ago

    Guelph, Canada Investment Planning Counsel Full time

    As the Administrative Assistant in the office, you will be working and training with the current Assistant in the office. Primary responsibilities will include answering the phone, taking client instructions, booking appointments and completing financial documentation for onboarding of new clients as well as financial transactions. You will be responsible...

  • Administrative Assistant

    6 days ago

    Guelph, Canada Guelph Public Library Full time

    **Title: Administrative Assistant - Contract up to 1 year** **Department**:Management **Supervisor**: Chief Executive Officer **Employee Group**: Non-Union (NUME) **Job Grade**:2** **Hours: FT - 35 hours per week (including day and occasional evening and weekends) - Contract up to 1 year** **Job Summary** The Administrative Assistant is responsible...

  • Administrative Assistant

    1 month ago

    Guelph, Canada Concepts (GTA) Inc. Full time

    **_Full-Time Administrative Assistant (Hybrid) Waterloo, Ontario_** Are you ready to be a pivotal part of a dynamic construction business that's shaping the golf landscape across Ontario? We're seeking a passionate Administrative Assistant to join the team and play a vital role in the continued success. This team is dedicated to building innovative and...

  • Administrative Assistant

    2 months ago

    Guelph, Canada Semex Full time

    **ADMINISTRATIVE ASSISTANT** **Guelph Office**: Full-time, Permanent Semex is a dynamic global organization that is committed to developing and delivering innovative genetic solutions. We believe that people truly are the cornerstone of our success, and that our employees are our most important asset. We are currently looking for an Administrative...

  • Administrative Assistant

    3 days ago

    Guelph, Canada Guelph-Wellington Women in Crisis Full time

    **INTERNAL/EXTERNAL JOB POSTING** ADMINISTRATIVE ASSISTANT **PERMANENT FULL-TIME (40 hours / Monday thru Friday)** Guelph-Wellington Women in Crisis (G-W WIC) is a feminist, community-based, not for profit organization providing services to women and their children who have experienced domestic and/or sexual violence or human trafficking in Guelph and...

  • Administrative Assistant

    1 month ago

    Guelph, Canada Employment Services-Lutherwood Full time

    **OUR VISION: COMMUNITIES WHERE ALL CHILDREN, YOUTH, ADULTS AND FAMILIES EXPERIENCE MENTAL WELLNESS, FINANCIAL STABILITY, AND A SAFE PLACE TO LIVE.** To better serve the diversity of our community, Lutherwood has invested in antiracism training and an organizational assessment in order to ensure that Black, Indigenous and People of Colour (BIPOC)...

  • Administrative Assistant

    2 months ago

    Guelph, Canada Wilride Transport Ltd Full time

    Wilride Transport Ltd, based in Guelph, ON is looking for result driven experienced **Administrative Assistant**, to expand our growing team. If you are looking for a challenging yet rewarding opportunity, we would like you to join our team. **Qualifications and Experience** - Work with 3 PL Brokerage division in verifying compliancy of outside carriers -...

  • Administrative Assistant

    1 month ago

    Guelph, Canada Wilride Transport Ltd Full time

    Wilride Transport Ltd, based in Guelph, ON is looking for result driven experienced **Administrative Assistant**, to expand our growing team. If you are looking for a challenging yet rewarding opportunity, we would like you to join our team. **Qualifications and Experience** - Work with 3 PL Brokerage division in verifying compliancy of outside carriers -...

  • Administrative Assistant

    1 month ago

    Guelph, Canada Wilride Transport Ltd Full time

    Wilride Transport Ltd, based in Guelph, ON is looking for result driven experienced **Administrative Assistant**, to expand our growing team. If you are looking for a challenging yet rewarding opportunity, we would like you to join our team. **Qualifications and Experience** - Work with 3 PL Brokerage division in verifying compliancy of outside carriers -...

  • Administrative Assistant

    7 days ago

    Guelph, Canada Guelph Family Health Team Full time

    **Leading Primary Health Care in Guelph** **Role**: The Guelph Family Health Team is looking for a full-time (1.0FTE) **Administrative Assistant **for a 6-12 month contract. The Administrative Assistant provides administrative and clerical duties that are essential to the efficient patient flow and support of Guelph Family Health Team...

  • Administrative Assistant

    3 days ago

    Guelph, Canada Royal City Asset Management Full time

    Do you have experience or an interest in personal finance and working in the financial services industry? Do you have a good understanding of financial terminology, or an interest in learning more? Do you have a minimum of 2 year’s office administration or customer service experience? Are you looking to join a small, close-knit and supportive team? If...

  • Administrative Assistant

    1 month ago

    Guelph, Canada Eternity Systems Full time

    _MT Canada is a division of Eternity Systems, a global leader in the sanitization of reusable crates for the food industry._ **We're always looking for great people to join the Eternity Systems Team and we have an opportunity for you to be a part of our team! If you enjoy working in a casual atmosphere while developing your HR knowledge then this may be the...

  • Administrative Assistant

    6 days ago

    Guelph, Canada Guelph Family Health Team Full time

    **Leading Primary Health Care in Guelph** **Role Description**:The Administrative Assistant provides administrative and clerical duties that are essential to the efficient patient flow and support of Guelph Family Health Team programs. **Responsibilities**: - Overall management of front desk and all patient phone and check-in duties. - Create and maintain...

  • Administrative Assistant

    2 months ago

    Guelph, Canada Lynden Full time

    **Lynden International Logistics Co.** is looking for someone who is highly organized and detail oriented to join our dynamic team! We are looking for an individual who has the ability to handle interruptions and shifting priorities with ease. If this describes you then you are the person we are looking for. You will provide support to the customer service...

  • Administrative Assistant

    3 days ago

    Guelph, Canada Lynden Full time

    **Lynden International Logistics Co.** is looking for someone who is highly organized and detail oriented to join our dynamic team! We are looking for an individual who has the ability to handle interruptions and shifting priorities with ease. If this describes you then you are the person we are looking for. You will provide support to the customer service...

  • Administrative Assistant

    2 months ago

    Guelph, Canada Geosyntec Consultants, Inc. Full time

    Overview: Do you want to build an impactful career to change the world for the better? Looking for a place to advance your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for an **Administrative Assistant** in our **Guelph,...

  • Administrative Assistant

    1 month ago

    Guelph, Canada J.D. Barnes Limited Full time

    J.D. Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for an Administrative Assistant in our Guelph division. **Responsibilities**: - Greeting clients and guests at reception and answering/directing phone calls - Order office supplies, distribute mail, send and receive parcels by courier - Regular...

  • Administrative Assistant

    1 month ago

    Guelph, Canada Barzotti Woodworking Limited Full time

    Barzotti Woodworking is a leading Canadian cabinetry manufacturer located in Guelph, Ontario. We are currently looking for an organized and proactive Admin Assistant/Receptionist to join our Installation team. This is a full time, permanent opportunity with competitive compensation, RRSP match & benefits following probation. **Responsibilities**: -...

  • Administrative Assistant

    6 days ago

    Guelph, Canada Triton Environmental Consultants Full time

    What if you could work alongside inspiring scientists, managers, and thought leaders, using state-of-the-art equipment, with diverse people working toward a common goal? Are you looking for a place where you can be you, a place where you can thrive? Triton might be just what you’re looking for. THE OPPORTUNITY Triton Environmental Consultants Ltd....

  • Administrative Assistant

    6 days ago

    Guelph, Canada Barzotti Woodworking Limited Full time

    Barzotti Woodworking is a leading Canadian cabinetry manufacturer located in Guelph, Ontario. We are currently looking for an organized and proactive Admin Assistant/Receptionist to join our Installation team. This is a full time, permanent opportunity with competitive compensation, RRSP match & benefits following probation. **Responsibilities**: -...