office administrative assistant

1 month ago


Toronto, Canada PETRO CANADA Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years
  • or equivalent experienceWork setting
  • Retail/wholesale establishment/distribution centre
  • Private sector
  • Various locationsTasks
  • Plan and control budget and expenditures
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Maintain and manage digital database
  • Delegate work to office support staff
  • Carry out administrative activities of establishment
  • Oversee and co-ordinate office administrative procedures
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondenceComputer and technology knowledge
  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Office
  • Electronic mail
  • SpreadsheetTechnical terminology
  • BusinessArea of specialization
  • Correspondence
  • Reports and records
  • InvoicesTransportation/travel information
  • Own vehicle
  • Public transportation is availableWork conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workloadPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • AccurateScreening questions
  • Are you available for shift or on-call work?
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?Health benefits
  • Dental plan
  • Health care plan
  • Vision care benefitsOther benefits
  • Free parking available


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