Corporate Facilities Administrator

1 month ago

Richmond Hill, Canada Staples Canada Full time
Who we are

As the Working and Learning Company, we at Staples Canada, are dynamic, inspiring partners to our customers and the communities in which we live. At Staples, we inspire people to work smarter, learn more and grow every day. We look for people who are curious, approachable and passionate, and who enjoy finding solutions.

If that's you, let's work, learn and grow together.

We are building an inclusive and diverse team

Staples Canada is creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

Some of what you will do

As Corporate Facilities Administrator, you will act as the first contact to all external visitors to Staples corporate head office. You will represent Staples to the highest degree in a professional, friendly & efficient manner, including answering all incoming telephone calls to Staples head office. You will also be the main point of contact for Security - FOB access reporting, Payment Card Industry, HIVE, Corporate admin for Travel related partners and programs. Each day will be rewarding and meaningful.

Specifically, you will:

  • •Receive, process, and appropriately direct incoming telephone calls to Home Office.
    •Act as an effective first-line resource in response to requests for information from customers, suppliers and employees
    •Greet all visitors to the site and process their arrival, including photographing all visitors and issuing daily photo ID visitor badges, informing associates of each arrival
    •Be accountable for daily administration with our Building Access Control system (temp fobs/re-sets)
    •Administer Facility Services reporting
    •Be responsible for FOB creation, modifications and reporting
    •Onboarding new users to HIVE for seating and Concur for travel. Update any profile information in Concur (dept changes, GL codes etc)
    •Reporting - monthly travel and pandemic related reporting (attendance etc.)
    •Identify process improvements opportunities related to the Front Desk
    •Provide first contact for emergency calls received by following Staples emergency procedures
Some of what you need

  • •Minimum 3 years of previous administrative role ideally with reception experience
    •High school diploma required.
    •Post-secondary education an asset.
    •Ability to verbally communicate clearly and effectively.
    •Well-developed PC skills, including Microsoft Word, Excel, and PowerPoint.
    •Bilingualism in French and English is an asset
    •Ability to handle multiple tasks simultaneously.
    •Sound knowledge of safety & security procedures relating to a reception area within a large corporate environment.
    •Curious
    •Approachable
    •Passionate
    •Problem solver

Some of what you will get

  • •Associate discount
    •Health and Dental benefits
    •RRSP/DPSP
    •Performance bonuses
    •Learning & Development programs
    •And more...

Additional Information

  • •Office environment

  • Facilities Administrator

    2 weeks ago

    Richmond Hill, Canada Open Text Corporation Full time

    **Facilities Administrator**: - Req id: 37938- Richmond Hill, ON, CA**OPENTEXT - THE INFORMATION COMPANY** As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. **The Opportunity** As a...

  • Facilities Administrator

    2 weeks ago

    Richmond Hill, Ontario, Canada Open Text Corporation Full time

    Facilities Administrator: Req id: Richmond Hill, ON, CAOPENTEXT THE INFORMATION COMPANYAs the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.The OpportunityAs a key member of the team, your...

  • Facilities Administrator

    2 weeks ago

    Richmond Hill, Canada opentext Full time

    **OPENTEXT - THE INFORMATION COMPANY** As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. **The Opportunity** As a key member of the team, your primary focus is to ensure the office...

  • Facilities Administrator

    2 weeks ago

    Richmond Hill, Ontario, Canada opentext Full time

    OPENTEXT - THE INFORMATION COMPANYAs the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.The OpportunityAs a key member of the team, your primary focus is to ensure the office operates...

  • Administrative Coordinator

    2 months ago

    Richmond Hill, Canada Amico Full time

    **Administrative Coordinator** **Amico Corporation - Richmond Hill** We are looking for an Administrative Coordinator to join our team! The duties will include managing requests and tracking their progress and resolution, maintaining up-to-date digital files, acting as liaison between business users and developers, as well as various administrative...

  • Administrative Coordinator

    2 months ago

    Richmond Hill, Canada Amico Full time

    **Administrative Coordinator** **Amico Corporation - Richmond Hill** We are looking for an Administrative Coordinator to join our team that has a great personality and is looking for a challenge every day. Work experience, multi-tasking skills and common sense is more valued for this position than educational accomplishments. - *We respectfully request no...

  • Facility Bookings Clerk

    6 days ago

    Richmond Hill, Canada City of Richmond Hill Full time

    Posting Id- 2480- Department- Community Services- Division- Recreation and Culture Services- Section- Marketing and Administration- Job Grade- SEA35 Grade 03- Rate of Pay- $29.85 - $35.11 Hourly- Job Type- Temporary Full Time - Contract - Contract Length/End Date- 9 weeks with possibility of extension- Replacement/New Position- Replacement- Posting Type-...

  • Facility Bookings Clerk

    2 weeks ago

    Richmond Hill, Canada City of Richmond Hill Full time

    Posting Id- 2524- Department- Community Services- Division- Recreation and Culture Services- Section- Marketing and Administration- Job Grade- SEA35 Grade 03- Rate of Pay- $29.85 - $35.11 Hourly- Job Type- Temporary Full Time - Contract - Contract Length/End Date- 3 months with possibility of extension- Replacement/New Position- Replacement- Posting Type-...

  • Facility and Administrative Coordinator

    2 weeks ago

    Richmond, Canada Richmond Caring Place Society Full time

    Title: Facility and Administrative Coordinator Job Opening at Richmond Caring Place Society Richmond Caring Place is hiring a highly motivated Facility and Administrative Coordinator to join the team! In this role, you will be accountable for meeting the needs of tenants, their volunteers and clients, and supporting the Society’s volunteer Board of...

  • Facility Bookings Clerk

    2 weeks ago

    Richmond Hill, Ontario, Canada City of Richmond Hill Full time

    Posting Id Department- Community Services- Division- Recreation and Culture Services- Section- Marketing and Administration- Job Grade- SEA35 Grade 03- Rate of Pay- $53, $62,641.00 Annual- Job Type- Permanent Full Time- Employee Group- SEA- Replacement/New Position- Replacement- Posting Type- Internal and External- Posting Date- 01/12/2023- Application...

  • Facility Bookings Clerk

    2 weeks ago

    Richmond Hill, Ontario, Canada City of Richmond Hill Full time

    Posting Id Department- Community Services- Division- Recreation and Culture Services- Section- Marketing and Administration- Job Grade- SEA35 Grade 03- Rate of Pay- $ $35.11 Hourly- Job Type- Temporary Full Time Contract Contract Length/End Date- 3 months with possibility of extension Replacement/New Position Replacement Posting Type Internal and External...

  • Facility and Administrative Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada Richmond Caring Place Society Full time

    Title: Facility and Administrative Coordinator Job Opening at Richmond Caring Place SocietyRichmond Caring Place Society is looking for a highly motivated Facility and Administrative Coordinator to join the team As a Coordinator, you will be responsible for staffing the reception desk, carrying out minor building janitorial and maintenance work, and...

  • Corporate Law

    2 weeks ago

    Richmond Hill, Ontario, Canada TDS Personnel Full time

    Our client, a North York law firm is seeking a Legal Assistant and Corporate Law Clerk to join their team. The Legal Assistant and Corporate Law Clerk plays a key support role at the Firm, acting as the central point of contact for clients and working internally to support the team in various administrative duties. The Legal Assistant and Corporate Law Clerk...

  • Intern, Corporate Partnerships

    2 weeks ago

    Richmond Hill, Ontario, Canada Tennis Canada Full time

    WHO WE ARE ?The future is bright for tennis in Canada, and you will be right in the middle of it all at Tennis Canada A national sport organization with a mission to lead the growth of tennis in Canada and a vision to become a world-leading tennis nation, Tennis Canada seeks to grow participation across Canada and develop champions on the international...

  • Facilities Coordinator

    22 hours ago

    Richmond Hill, Canada The Canadian Film Centre Full time

    Start Date: Mid to late July 2024 Reports to: Director, Facilities and Finance Hours of Work: Monday through Thursday (34 hours per week with flexible start times) Application Deadline: July 8, 2024 Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue About the CFC The Canadian Film Centre (CFC) is a charitable, cultural organization that...

  • Facilities Coordinator

    1 day ago

    Richmond Hill, Canada The Canadian Film Centre Full time

    Start Date: Mid to late July 2024 Reports to: Director, Facilities and Finance Hours of Work: Monday through Thursday (34 hours per week with flexible start times) Application Deadline: July 8, 2024 Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue About the CFC The Canadian Film Centre (CFC) is a charitable, cultural organization that...

  • Facilities Coordinator

    10 hours ago

    Richmond Hill, Canada The Canadian Film Centre Full time

    Start Date: Mid to late July 2024 Reports to: Director, Facilities and Finance Hours of Work: Monday through Thursday (34 hours per week with flexible start times) Application Deadline: July 8, 2024 Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue About the CFC The Canadian Film Centre (CFC) is a charitable, cultural organization that...

  • Manager, Facilities Administration

    4 weeks ago

    Richmond, Canada School District #38 (Richmond) Full time

    Recognized for its diversity, dedication to inclusion, and strong partnerships with the community, the Richmond School District is among one of the largest districts in British Columbia with some of the highest graduation rates in the province. With a long history of providing high quality experiences for students, the Richmond School District strives to be...

  • Receptionist/administrator

    4 weeks ago

    Richmond Hill, Canada Meridian Corporate Centre Full time

    Job Summary: **Responsibilities**: - Greet and welcome Meridian clients and visitors as soon as they arrive at the office - Notify appropriate client of their visitor's arrival. - Answer, screen, and forward incoming phone calls - Ensure front desk and reception area is organised, neat and tidy. - Collaborate with the team to accurately record services...

  • Facilities Coordinator

    12 hours ago

    Richmond Hill, Canada The Canadian Film Centre Full time

    Start Date: Mid to late July 2024Reports to: Director, Facilities and FinanceHours of Work: Monday through Thursday (34 hours per week with flexible start times)Application Deadline: July 8, 2024Location: Onsite at the Canadian Film Centre, 2489 Bayview AvenueAbout the CFCThe Canadian Film Centre (CFC) is a charitable, cultural organization that drives the...