Facilities Administrator

1 week ago

Richmond Hill, Ontario, Canada opentext Full time

OPENTEXT - THE INFORMATION COMPANY


As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital.

Be part of a winning team that leads the way in Enterprise Information Management.

The Opportunity
As a key member of the team, your primary focus is to ensure the office operates effectively and

efficiently. You thrive in a busy environment where the emphasis is on the delivery of superior

service levels to our internal stakeholders and guests.

As a first point of contact, you are an ambassador of our brand and take pride in providing the

optimal customer experience. This requires organization, creativity, active listening, and a superior

level of professionalism.

You can work on your own initiative, take responsibility, and represent the OpenText Facilities Team.

You have a general problem-solving ability and a 'can do' approach with flexibility to provide

consistent service in a continually changing environment.

You Are Great At

  • Ability to thrive in a busy executive office environment
  • Acting as one of the first points of contact for staff and guests (inclusive of property management, vendors, and building security)
  • Partner with key stakeholders within the office, such as Executive Leaders, Executive Assistants, IT, etc) to align and support business objectives
  • Maintain the professional appearance and general organization of the office
  • Proactively initiates process improvement initiatives
  • Perform an extensive array of administrative tasks, including managing meeting room calendars, shipping and receiving, maintaining office supply inventory, ordering office supplies, updating operating manuals, etc.
  • Conference and meeting support, (to include Executive and highlevel meetings) and set up, including catering and/or room preparation, and assist with events as required
  • Partner with your colleague and support oversight of the amenities program (Micro Market)
  • Partner with the Security team to ensure office systems are working as expected
  • Oversee the floor plan software (Centerstone) and prepare monthly occupancy status reports to the Manager to identify gaps
  • Partner with your colleague to plan, and coordinate new hire seating assignments and internal staff moves
  • Inspect the office daily to identify general corrective maintenance, report deficiencies, and recommend areas for improvement to management
  • Partner with your colleague to input tickets to the Landlord system for maintenance items of their responsibility
  • Oversee vendors and get signoff confirming work is completed to expectations
  • Oversee, plan, and coordinate cleaning in the office, including Day porter services
  • Partner with your colleague to support the First Aid & Fire Warden program
  • Active participant in Fire Drills and is a Head Fire Warden
  • Participates in the Health & Safety Committee
  • Follow OpenText policies, such as mandatory training, procure to pay
  • Create career development goals, to include continual education/training
  • Provide Reception coverage
  • Assists with special projects and other duties as assigned by Management

What It Takes:

  • 4+ years of administrative support or front desk experience
  • A completed course in facilities management would be an advantage
  • University degree/college/certificate or equivalent work experience
  • Highly proficient in MS Office Suite (Word, Excel, Outlook)
  • Possesses excellent verbal/written communication and interpersonal skills
  • Ability to interface and communicate with all levels of the organization, strong customer service focus
  • Provide a positive experience to our customers, clients, and employees alike
  • Demonstrated ability to work collaboratively as part of a team
  • Must demonstrate a desire to embrace learning and take initiative
  • Excellent organizational skills and attention to detail
  • Ability to be discreet and handle confidential, sensitive information
  • Prolonged periods of standing and walking throughout the facility
  • Flexibility to work overtime, as needed

  • Facilities Administrator

    1 week ago

    Richmond Hill, Ontario, Canada Open Text Corporation Full time

    Facilities Administrator: Req id: Richmond Hill, ON, CAOPENTEXT THE INFORMATION COMPANYAs the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.The OpportunityAs a key member of the team, your...

  • Facility Manager

    1 week ago

    Richmond Hill, Ontario, Canada YMCA of Greater Toronto Full time

    Salary Rate: $62,90- Check out the YMCA's total compensation packageLocation: North York YMCAWork Hours: 37.5 hours weeklyEmployment Type: Regular Salaried FTNumber of Vacancies: 1Anticipated Start Date:ASAPDeadline to Apply: 05/12/2023 At 5PMBe the Spark Join our passionate team and help us to achieve great things in our communityThe Facility Manager is an...

  • Facility Coordinator

    1 week ago

    Richmond Hill, Ontario, Canada Treehouse Foods Full time

    Employee Type:Full timeLocation:ON Richmond HillJob Type:AdministrationJob Posting Title:Facility CoordinatorAbout Us:TreeHouse Foods (NYSE:THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to excellence extends...

  • facility maintenance manager

    1 week ago

    Richmond Hill, Ontario, Canada Kleenway Building Maintenance Services Inc Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 yearsWork settingCommercial facilityOffice buildingTasksDirect and control the operations of commercial facilitiesIdentify customers' needs Oversee the preparation of reports and statistics related to areas of responsibilityPlan...

  • Facility Bookings Clerk

    1 week ago

    Richmond Hill, Ontario, Canada City of Richmond Hill Full time

    Posting Id Department- Community Services- Division- Recreation and Culture Services- Section- Marketing and Administration- Job Grade- SEA35 Grade 03- Rate of Pay- $53, $62,641.00 Annual- Job Type- Permanent Full Time- Employee Group- SEA- Replacement/New Position- Replacement- Posting Type- Internal and External- Posting Date- 01/12/2023- Application...

  • Facility Bookings Clerk

    1 week ago

    Richmond Hill, Ontario, Canada City of Richmond Hill Full time

    Posting Id Department- Community Services- Division- Recreation and Culture Services- Section- Marketing and Administration- Job Grade- SEA35 Grade 03- Rate of Pay- $ $35.11 Hourly- Job Type- Temporary Full Time Contract Contract Length/End Date- 3 months with possibility of extension Replacement/New Position Replacement Posting Type Internal and External...

  • Facility Operations Manager

    1 week ago

    Richmond Hill, Ontario, Canada EIO Solutions Full time

    Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 yearsTasks: Develop and implement schedules and procedures for safety inspections and preventive maintenance programs Hire and oversee training and supervision of staff Plan and manage the facility's operations budget Plan, organize and direct administrative services...

  • Branch Administrator

    1 week ago

    Richmond Hill, Ontario, Canada Prep Doctors Full time

    The Branch Admin is responsible for the management and operation of the Branch office, ensuring the highest quality of service and an enjoyable experience for Prep Doctor's clients.Reports to: Operations ManagerDuties & Responsibilities:Office Management: Maintain business supplies by checking inventory and ordering items. Maintain the general facilities...

  • Office Administrator

    1 week ago

    Richmond Hill, Ontario, Canada GEOX HR Full time

    Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.In order to be successful in...

  • Office Administrator

    1 week ago

    Richmond Hill, Ontario, Canada Body Dynamics Physiotherapy Clinic Full time

    We are looking for an office administrator for a multi-disciplinary physiotherapy clinic located in mid town Toronto.We need an office administrator who has experience with physiotherapy/rehabilitation services, preferably experience with Universal scheduling system and motor vehicle accident cases.Responsibilities and Duties Monitor, manage and update...

  • Office Administrator

    1 week ago

    Richmond Hill, Ontario, Canada Pantos Logistics Canada Inc. Full time

    About UsPantos Logistics Canada Inc. provides top global logistics solutions to over +1,000 clients in services areas of Ocean, Air, E-Commerce, Trucking, Customs Brokerage, Warehousing and Cargo Projects. The company's expertise includes custom brokerage, production, storage, and in-bound/out-bound via various modes of transport, including Sea Freight, Air...

  • Administrative Assistant – Resident Care

    1 week ago

    Richmond Hill, Ontario, Canada Mon Sheong Foundation Full time

    Administrative Assistant – Resident Care (Part time) Part-Time, Non-Bargaining Unit Position Richmond Hill Posted 16 hours ago Position Summary: Reporting to the Director of Resident Care/Assistant Director of Resident Care, the incumbent will perform various administrative functions to support Nursing and Personal Support Care programs and services...

  • Administration General Manager

    1 week ago

    Richmond Hill, Ontario, Canada Servocraft Limited Full time

    Administration Manager (Construction)Servocraft Limited is a well-established and reputable Mechanical and Electrical Construction and Engineering firm serving the industrial, commercial and institutional (ICI) sector of the construction industry in the Greater Toronto (GTA) and surrounding areas since 198- Implementing the planning, organization, and...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Studio Munge Full time

    Are you an outgoing and highly organised individual energised by your team's success?At Studio Munge, we bring spaces to life for some of the world's most iconic luxury brands and discerning clientele. Our environments are holistically experiential, immersive, and thoughtfully curated, thanks to our ever-expanding scope of work, which includes architecture,...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada hdr Full time

    Administrative Assistant At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging...

  • Receptionist/administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada York X-Ray Management Limited Full time

    York Radiology Consultants:York Radiology Consultants is a Diagnostic Imaging/Nuclear Cardiac Imaging facility operating in North York. We make use of the latest in technology to provide world class, individual and timely care to our patients in need of Imaging Services.Position Overview:York Radiology Clinic is seeking an experienced full-time...

  • Rehab Administrator

    1 week ago

    Richmond Hill, Ontario, Canada HealthOne Full time

    HealthOne Medical Centre, conveniently located a short distance from the North York Centre Subway Station, is excited to be adding another Rehab Administrator/Kinesiologist to our teamIn this role, you will assist with administration duties and patient interaction, including but not limited to, scheduling, payment processing & insurance billing, promoting...

  • Administrative Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Fashion Institute of Design & Merchandising Full time

    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within...

  • Medical Office Administrator

    1 week ago

    Richmond Hill, Ontario, Canada HealthOne Full time

    HealthOne Medical Centre, conveniently located a short distance from the North York Centre Subway Stations, is currently seeking a full-time Medical Office Administrator to join our incredible team.If you have experience in any medical administration role (walk-in or family practice specialists office, etc.), we want to hear from youSchedule:We are looking...

  • Service Contracts Administrator

    1 week ago

    Richmond Hill, Ontario, Canada Enbridge Contingent Talent Community Full time

    Work options: Hybrid 6 month Contract Hybrid: 500 Consumers Rd, North York, Ontario, M2J 1P8At Enbridge, our goal is to be the first-choice energy delivery company in North America and beyond—for customers, communities, investors, regulators and policymakers, and employees.To meet that goal, Enbridge is partnering with Raise—a leading recruitment firm...