Administrative Assistant

4 months ago

Shelburne, Canada Government of Nova Scotia Full time

About Us

The Department of Fisheries and Aquaculture has a legislated mandate to manage, promote, support and develop the fishing, aquaculture and seafood processing industries that contribute to the economic, environmental and social prosperity of Nova Scotia’s coastal and rural communities.

Our mission is to foster prosperous and sustainable fisheries, aquaculture and food industries through the delivery of quality public services for the betterment of coastal communities and of all Nova Scotians. 

About Our Opportunity

Are you looking for a work environment where your work and expertise will help positively contribute to the lives of Nova Scotians? If yes, we have an exciting opportunity for you to explore as an Administrative Assistant with Fisheries and Aquaculture. The Administrative Assistant reports to the Director,) and supports the work of the Maine and Aquaculture Divisions. The Administrative Assistant provides a broad range of office management, technical and administrative services to professional and technical staff of the divisions. The position involves interaction with division and department staff, industry clients, external stakeholders, federal/provincial government representatives and the general public.

Primary Accountabilities

 Key responsibilities include:

Supporting the Division by tracking routine and non-routine correspondence, memos and documentation. Responding to and directing incoming calls, emails and inquiries. Coordinating calendars, meetings and agendas and maintaining filing records and retrieval systems. Assisting with monitoring budget related documents. Performing other routine day-to-day operational tasks, including tracking and ordering supplies; and Other duties as required

Qualifications and Experience

You have completed a 1-year secretarial/business administration diploma, and three years related experience, or an equivalent combination of training and experience may be acceptable. .

As the successful candidate you have:

Strong written and verbal communication (including editing) skills. Excellent organizational, interpersonal, and a high degree of judgement and initiative in responding to matters as they arise. Ability to communicate effectively with a variety of people, including clients, community members, stakeholders, industry members, and all levels of government staff. Demonstrated organizational skills, including the ability to run a bring forward/reminder system, coordinating and arranging meetings, travel/accommodations. Experience with ordering and receiving supplies and processing invoices for payment. Experience with general filing, records management and database management. Experience contributing to the development of administrative process improvement/standards Demonstrated ability to work under limited supervision to prioritize work demands and meet deadlines while exercising appropriate judgement.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Additional Information


This is a TERM employment opportunity with anticipated end date of March 27, 2026 . The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career. Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies. Multiple Career Paths.  Department Specific Flexible working schedules. Pay Grade: CL 18 - Salary Range:  $1,;- $1,;Bi-Weekly

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