Human Resources Coordinator

3 months ago

Shelburne, Canada Ice River Sustainable Solutions Full time

Position Summary
Key Responsibilities
**Employee Milestone Tracking**:

- Maintain tracking system for employee service anniversaries and other key milestones.
- Coordinate recognition activities for milestones, including preparing and distributing service awards and communications.
- Ensure accurate and timely updates to employee records in HRIS (Human Resources Information System) regarding milestones and achievements.

**Training Program Coordination**:

- Schedule and coordinate internal and external training sessions for employees across all departments.
- Track employee participation and completion of mandatory training programs and ensure records are up to date.
- Prepare and distribute training materials, manage training logistics, and handle participant communication.

**New Hire Onboarding Facilitation**:

- Coordinate all aspects of the onboarding process for new hires, ensuring a smooth and welcoming transition into the company.
- Organize onboarding materials, including employee handbooks, benefits information, and compliance documentation.
- Conduct initial HR orientation sessions and ensure new employees complete all required onboarding tasks.
- Collaborate with IT and other departments to ensure workstations, equipment, and access credentials are ready for new hires.

**Uniform Procurement and Management**:

- Oversee the ordering, distribution, and inventory management of employee uniforms and other company-branded items.
- Maintain relationships with vendors to ensure timely procurement and delivery of uniforms.

**HR Documentation and Correspondance Preparation**:

- Prepare and format HR documents, such as employment contracts, offer letters, policy updates, and termination notices, ensuring compliance with company policies and legal requirements.
- Draft and disseminate internal HR communications and announcements.
- Manage and maintain accurate HR files, both physical and digital, ensuring secure and confidential handling of sensitive information.

**Employee Recognition Program Administration**:

- Administer the company’s employee recognition programs, such as the kudos and work perks initiatives.
- Track and manage participation in recognition programs, ensuring that eligible employees are recognized and rewarded in a timely manner.

**General HR Support**:

- Provide general administrative support to the HR department, including scheduling meetings, managing calendars, and handling correspondence.
- Assist with HR projects and initiatives as required, contributing to the continuous improvement of HR processes.
- Act as a secondary point of contact for employee inquiries related to HR policies, procedures, and programs, providing accurate and timely responses.

**Behavioral**:

- Empathy: Demonstrates genuine concern for the well-being and professional growth of employees, fostering a supportive and inclusive workplace.
- Communication Skills: Possesses excellent verbal and written communication abilities, ensuring clear, respectful, and effective interactions with employees at all levels.
- Problem-Solving: Exhibits strong analytical skills and a proactive approach to identifying and resolving HR-related issues.
- Adaptability: Shows flexibility and resilience in responding to changing priorities, emerging challenges, and diverse employee needs.
- Integrity: Maintains a high level of confidentiality and ethical standards in handling sensitive employee information and HR matters.
- Team Orientation: Works collaboratively with colleagues and other departments to achieve organizational goals and enhance the employee experience.
- Organizational Skills: Demonstrates strong planning, time management, and multitasking abilities to effectively manage a variety of HR responsibilities.
- Conflict Resolution: Skilled in mediating and resolving workplace disputes, fostering a harmonious and productive work environment.
- Attention to Detail: Ensures accuracy and thoroughness in all HR processes, from documentation to compliance with policies and regulations.
- Cultural Sensitivity: Appreciates and respects diverse backgrounds and perspectives, promoting an inclusive culture within the organization.

**Education/Experience Required**:

- A diploma/degree in Human Resources Management
- CHRP Designation is an asset
- Previous experience in the manufacturing sector
- A minimum of 1-2 years of experience with employee relations, regulatory and policy/procedure compliance

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