Database Assistant
3 days ago
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Aug 11, 2025This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The incumbent is responsible for collecting data and managing databases at the HPB research unit within the Division of General Surgery. The Database Assistant supports research activities through ethics/QAQI applications, data collection, and database maintenance.
Organizational Status
The UBC Faculty of Medicine Department of Surgery educates students at the undergraduate, graduate and postgraduate levels, and pursues research to make innovative advancements in knowledge and practice to improve health. The Department consists of more than 600 physicians, surgeons, scientists and educators and over 70 administrative, research and technical staff, distributed across British Columbia. There are nine divisions in the following specialties: Cardiac Surgery, General Surgery, Neurosurgery, Otolaryngology, Pediatric Surgery, Plastic Surgery, Radiation Oncology, Thoracic Surgery and Vascular Surgery. The Department is also home to the Branch for Global Surgical Care (BGSC).
The Database Assistant reports directly to the Principal Investigator (PI), Dr. Peter Kim. The Database Assistant also receives guidance and direction from the Research Coordinator, and collaborate with multidisciplinary team in patient care including surgery, interventional radiology and medical oncology.
Work Performed
- Assists with the maintenance and updating of existing databases, ensuring data integrity and security.
- Assists in the design and implementation of future databases, including coordinating meetings to get direction and input from PIs and patient care team members.
- Supports the communications of new databases to multidisciplinary team members.
- Collects additional data (both retrospective and prospective) from electronic medical records.
- Assists in the design and implementation of data collection tools, surveys, and questionnaires.
- Provides technical support and training to research team members on database usage.
- Contribute to a respectful, inclusive working environment.
- Perform other responsibilities, as required.
Working Conditions
The position may be eligible for a hybrid arrangement. The incumbent may work remotely and in an office environment at Diamond Health Care Centre.
Consequence of Error/Judgement
The incumbent will have access to confidential data. Exercising poor judgment and lack of appropriate consultation with research team members and supervisors can adversely affect the viability and validity of research projects or programs, and may compromise the Division of General Surgery and the Department of Surgery's ability to secure grant-based funding for future research projects.
Supervision Received
The incumbent reports to the PI, Dr. Peter Kim.
Supervision Given
None.
Minimum Qualifications
- High school graduation and a minimum one year of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications
- A Bachelor's degree in Science or related discipline.
- Previous experience with medical reports, clinical data and REDCap.
- Ability to work independently.
- Effective written and verbal communication skills.
- Ability to work a flexible schedule.
- Demonstrated ability to maintain a high degree of accuracy and attention to detail.
- Excellent organizational skills, including the ability to prioritize work, multi-task, schedule and meet deadlines.
- Intermediate level Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
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