Administrative Assistant, Mail Room

3 weeks ago

Winnipeg, Manitoba, Canada MLT Aikins Full time

About MLT Aikins
MLT Aikins is a full-service law firm of more than 300 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada's best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job Summary

This position will be responsible for providing administrative and clerical support in the Winnipeg office as a Mail Clerk. Our ideal candidate is self-motivated, highly organized, has strong computer and time management skills, excellent interpersonal and communication skills and is able to work independently, follow instructions with minimum supervision and be able to thrive in a fast-paced, professional team environment.

Responsibilities include:

  • Organizing, processing and distributing mail throughout the office
  • Coordinating outgoing courier packages and deliveries
  • Coordinating setup of new courier account logins for new team members
  • Entering cost disbursements
  • Assisting Office Coordinator in work station/office set-up and take down
  • Receiving weekly supply orders, copy room check and stock
  • Assisting with copying, binding and scanning requests
  • Providing backup when required to the Receptionist and Administrative Clerk (holiday and sick days) including adjusting of work hours and/or overtime as required
  • Assisting with additional support during team breaks/absences as required
  • Other duties as assigned

Qualifications include:

  • Minimum 1-2 years of experience in an office services, hospitality or business centre role
  • Excellent communication, problem-solving and analytical skills required
  • Strong computer skills including Word, Excel and Outlook
  • Professional telephone manner and ability to manage busy telephone system
  • Physical mobility for requirements of mail and document production

We offer:

  • A competitive salary
  • Comprehensive coverage for health and wellness benefits
  • Access to group savings plans and investment options
  • Options for flexible work agreements and vacation coverage

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion creates a space for everyone to collaborate, allowing us to deliver excellent, and increasingly innovative, legal service to our clients. We encourage individuals of a diverse group to apply to our job postings when they become available.

If this sounds like you, please submit your resume and cover letter to Please note that only those candidates selected for interviews will be contacted.

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