Administrative Assistant

2 days ago

Winnipeg, Manitoba, Canada Pan Am Clinic Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Pan Am Clinic. The successful candidate will provide general administrative support for Community Health programs, including switchboard/reception, word processing, data entry, and other office duties.

Key Responsibilities
  • Provide administrative support to Community Health programs, including switchboard/reception, word processing, and data entry.
  • Process and distribute incoming and outgoing mail or fax documents, photocopying, filing, and records maintenance.
  • Collect and compile statistical data, monitor inventory, and distribute office or medical supplies.
  • Book appointments and meeting rooms, maintain a daily staff away/coverage list, and perform other office duties as required.
Requirements
  • Two years of related experience required.
  • Data entry experience is an asset.
  • Experience maintaining records and compiling statistics is essential.
  • Excellent communication skills and switchboard/receptionist experience are required.
  • Administrative experience in a healthcare office is an asset.
  • Demonstrated knowledge and experience maintaining a filing system is necessary.
Education and Certification
  • Complete high school education, Manitoba standards, required.
  • Successful completion of a formal post-secondary administrative assistant program is required.
  • A combination of education and experience may be considered.
  • Keyboarding speed of 40 wpm is required.
  • Proficiency in Microsoft Word, Excel, and Outlook is required.
Working Conditions

This is a term position that may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check, and Adult Abuse Registry Check as conditions of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT.

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