Administrative Assistant II
2 days ago
The primary purpose of this position is to provide advanced clerical and administrative support to the movement of clients and freight at the Charles Curtis Memorial Hospital, St. Anthony.
Key Responsibilities- Manage communications with stakeholders, maintain highly confidential files, and complete travel arrangements and accommodations.
- Sort internal and external mail, stamp outgoing mail, and ship parcels via Canada Post as required.
- Pick up coast freight from various departments, sort and record on freight log, and prepare mailbags for coast clinics.
- Assemble information and documentation.
- Contact Air Borealis on coast flight days for routing and estimated arrival times, communicate information to coast clinics, and to LAB staff at St. Anthony.
- Obtain commercial flight information from PAL Airlines and communicate it to Laboratory staff.
- Advise bus contractor of times and number of people traveling, and advise airport staff as well as bus contractor if special equipment required.
- Book return flights for patients that were MEDEVACed from Southern Labrador Coastal Clinics, and prepare vouchers as required.
- Arrange ground transportation for routine discharges when requested from ward clerks.
- Arrange travel for staff traveling on coast charter and prepare vouchers and ground transportation passes.
- Book company vehicles for staff and locum staff, book repair appointments for the company vehicles, book repair appointments for flight team vehicle from the airport, and provide replacement vehicle.
- Provide updated information to Government Agencies when requested concerning flight schedules.
- Graduation from High School, supplemented by a recognized 1-year Secretarial Science or 1-year Office Administration Diploma.
- Two years related experience including word processing, advanced levels in Microsoft Office applications, desktop publishing, spreadsheets, Power Point, Meditech, and ability to become skilled at new software.
- Office Management experience, good organizational/time management skills, and ability to work independently.
- The successful applicant will be required to submit a satisfactory certificate of conduct.
Variable shifts.
CG-23 of the NAPE-HS salary scales $21.20 to $23.29 per hour.
Interested applicants please submit resume, stating competition number S
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