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Administrative Assistant II

2 months ago

Saint Anthony, Canada NL Health Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at NL Health Services. The successful candidate will be responsible for registering and admitting clients to the Emergency Department, as well as performing various administrative tasks.

Key Responsibilities
  • Utilize the Meditech information system to register and admit clients, following established procedures.
  • Complete Meditech updates for Inpatients as required, in the absence of Ward Clerk.
  • Provide assistance and information to clients, hospital staff, and medical staff.
  • Take phone calls and transfer calls accordingly.
  • Obtain clients' charts and return them to medical records after regular work hours.
  • Fax Discharge Reports as requested.
  • Check and order supplies weekly for the Emergency Department.
  • Check assessment rooms and restock supplies on night shift.
  • Maintain accurate statistical data.
  • Assist with charts for nursing units after midnight to 0800 hours.
  • Distribute call lists.
  • Run printouts on the computer for Emergency Doctors.
  • Check census sheets.
  • Keep the filing system current and complete.
  • Keep knowledge current through continuing education.
  • Represent the unit on committees as requested or elected.
Requirements
  • Graduation from High School or equivalent.
  • Successful completion of a one-year (Certificate Level) Office Administration Program.
  • Successful completion of an approved Medical Terminology course.
  • Effective communication skills and the ability to work co-operatively with clients, staff, and the general public.
  • Ability to work independently with limited supervision.
  • Knowledge of the Meditech information system would be an asset.
  • Ability to handle the physical demands of retrieving/moving chart volumes and filing.
  • The successful applicant will be required to submit a satisfactory Certificate of Conduct.
Working Conditions

The successful candidate will work in a fast-paced environment, with variable shifts and 75 hours bi-weekly. The ability to work independently and as part of a team is essential.

The successful candidate will be required to maintain confidentiality and handle sensitive information with discretion.