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Administrative Assistant II

2 months ago

Saint Anthony, Canada NL Health Services Full time
Job Summary

The primary purpose of this position is to provide advanced administrative support to the movement of clients and freight at NL Health Services.

Key Responsibilities
  • Manage communications with stakeholders, maintain highly confidential files, and complete travel arrangements and accommodations.
  • Sort and process internal and external mail, ship parcels via courier services as required, and maintain accurate records.
  • Pick up and sort coast freight from various departments, prepare mailbags for coast clinics, and assemble information and documentation.
  • Coordinate with airlines and bus contractors to arrange transportation for patients and staff, and prepare necessary documentation.
  • Book company vehicles for staff and locum staff, book repair appointments for company vehicles, and provide replacement vehicles as needed.
  • Provide updated information to government agencies regarding flight schedules and other related duties as required.
Requirements
  • Graduation from High School, supplemented by a recognized 2-year Secretarial Science or 2-year Office Administration Diploma.
  • Two years related experience including word processing, advanced levels in Microsoft Office applications, desktop publishing, spreadsheets, and ability to become skilled at new software.
  • Office Management experience, good organizational/time management skills, and ability to work independently.
  • The successful applicant will be required to submit a satisfactory certificate of conduct.
  • Willingness to complete TDG training for Air and Road.
Working Conditions

Variable shifts.

Salary

CG-23 of the NAPE HS Salary scale $21.63 to $23.77 per hour.