Administrative Assistant

2 weeks ago

PointeClaire, Quebec, Canada Randstad Canada Full time

Job Posting:
Executive Assistant to the Mayor's Office

Location:
West Island

Contract Duration:
[6Months with the possibility of extension]


The Mayor's Office of [City/Town Name] is seeking a highly organized, motivated, and professional individual to serve as an Executive Assistant to the Mayor.

This is a pivotal role that requires a high level of discretion, efficiency, and the ability to manage complex tasks and schedules.

The successful candidate will be directly supporting the Mayor, acting as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Mayor.

Advantages
Competitive salary commensurate with experience.
35-hour work week
Contract with possibility of extension
Great opportunity to work for the city

Responsibilities

Reporting to the Office Manager and, as needed, the Senior Administrative Assistant, the jobholder is responsible for ensuring the smooth functioning of the City Manager's Office as well as the City Mayor's Office, in close collaboration with the City Manager and the Senior Administrative Assistant.

The jobholder will be responsible for the following tasks:

Assist the City Manager's Office, in particular the Mayor's Office, in planning, organizing, guiding and monitoring the City's activities as well as providing the necessary support to elected officials.

Receive, answer and write e-mails and mail for the Mayor's Office and the City Manager's Office, and follow up on telephone calls, as needed.

Coordinate the Mayor's agenda, organize, plan and ensure follow-up of appointments, meetings, travel, conference calls and videoconferences.

Receive requests for information, complaints or requests from Council members and ensure follow up with municipal departments and citizens, if appropriate.

Ensure administrative liaison between the Mayor's Office and any other government, municipal, social, public or private organization that is in occasional or regular contact with the Mayor's Office.

Organize and participate in the organization of certain civic or formal receptions.

Conduct research, gather and collate information, data and various documents, from sources internal or external to the City, to develop and complete the files of the City Manager's Office or Mayor's Office, or occasionally of the City's departments for particular files.

1


Write reports and articles as well as recommendations for City Council, or draft letters for the City Manager's Office or the Mayor's Office, in collaboration with the City's departments or external professionals or consultants, when required.

Continuously and attentively monitor the files and documents of the City Manager's Office and the Mayor's Office to ensure follow-up and compliance with deadlines.

Perform all other related tasks.

Qualifications
The jobholder must have a college diploma or a diploma in a study program deemed relevant.

The jobholder must also master Microsoft Office Suite. Three to five years of experience in a similar position is required.


The job requires a mastery of spoken and written French and English in order to write and present fully developed, complex texts.


The jobholder must be able to work under pressure, and show a high degree of adaptability, autonomy, rigour and team spirit.

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at / /

Add us on LinkedIn:
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For a complete list of all available jobs by division, visit

good to know you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

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