Matching Clerk

1 month ago


Markham, Ontario, Canada City of Markham Full time

The City of Markham is proud to be recognized for the 4th consecutive year as one of Canada's Best Employers by Forbes and Statista Inc. In 2024, the City of Markham is ranked the top city in Ontario and in the top 10 for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 357,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.

Applications are now being accepted for the above position in the Financial Services Department, Corporate Services Commission. To apply, please submit your cover letter and resume on-line by August 23, 2024.

Join us and make a lasting difference

Reporting to the Supervisor, Accounts Payable, the position is primarily responsible for the following tasks:

  • Data Entry of approved vendor invoices, cheque requisitions and utility invoices into the City's financial system
  • Distribute invoices received in the mail twice per day to the A/P Clerk's to commence the process of invoice inputting
  • Distribute vendor emails received in the Accounts Payable inbox to the respective City Department for processing of invoice
  • Sorting of invoices entered in the weekly cycle in alphabetical order (by supplier) as well as numerical order (by invoice#)
  • Support the cheque run process by matching the cheques with the supporting back up documents
  • Ensuring all invoices in the AP general email inbox are posted and processed.
  • Audit utility bills and dispute any issues with bills
  • Filing of weekly invoices /cheque copies
  • Prepare Journal Entry's on an as required basis
  • Assist in the reconciliation and analysis of general ledger accounts and cross train with other accounts payable positions
  • Year-end duties include the creation of new vendor folders and boxing up previous years documents for offsite storage
  • Other duties as assigned

Qualifications:

  • Completion of high school or equivalent.
  • A minimum of three years of experience in an accounting clerk function, in a highly computerized accounting environment.

Core Behaviours:

  • Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
  • Change & Innovation: Responds positively and professionally to change and helps others through change.
  • Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
  • Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
  • Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
  • Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.

The City of Markham is committed to inclusive, accessible, and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

We thank all applicants who have applied. However, only those applications selected for an interview will be contacted.



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